مطلوب مسؤول لوجستيات فلسطين

الوصف الوظيفي:
Position: Palestine Logistics Officer

Salary:   Starting from 6,755 ILS

Contract Duration: 6 months - extension upon funding

Location: West Bank/Ramallah Office

Closing date:  20 April 2026

THE ORGANIZATION
Handicap International (which runs projects under its operating name, Humanity & Inclusion - HI -), is an independent and impartial international aid organization working in situations of poverty and exclusion, conflict and disaster. Working alongside persons with disabilities and other vulnerable groups, our action and testimony are focused on responding to their essential needs, improving their living conditions and promoting respect for their dignity and their fundamental rights. Handicap International is a not-for-profit organization with no religious or political affiliation. It operates as a federation made up of a network of associations.

OBJECTIVE OF THE POSITION:
Reporting to Palestine Logistics Manager, the Mission Logistics Officer ensures the efficient management of procurement for the country under his or her responsibility. He or she is the point person for the Country Logistics Manager and as such informs him or her of any problems that fall within his or her remit and suggests solutions.

He or she is a key player in the rollout and implementation of HI’s logistics standards, which consists in reworking the positioning of logistics at HI and affirming the principle of professional development

Responsibilities/ Missions:
MISSION 1:   PROCUREMENT AND SUPPLY CHAIN MANAGEMENT

Aim: To guarantee the optimization of mission resources through efficient and transparent acquisition of goods, services, materials, and works from external suppliers

Benchmark: Compliance with procurement procedures; security of supply; transparency of procurement processes; satisfaction of project teams regarding procurement services

Activities:
Ensure value for money in all procurement activities while considering quality, sustainability, and cost efficiency.
Conduct regular market assessments and maintain an updated supplier database aligned with HI procurement standards and ethical criteria.
Ensure procurement processes comply with HI logistics procedures, donor requirements, and applicable local regulations.
Implement procurement procedures and organize the different stages of purchasing goods and services (market surveys, RFQs/tenders, ordering, follow-up, reception, and conformity checks
Process purchase requests and ensure timely follow-up, providing feedback to requesters and informing the line manager in case of delays or issues.
Prepare and manage procurement processes including RFQs, tenders, and bid analysis in coordination with the line manager.
Control the reception of goods and inspect all incoming materials, ensuring reconciliation with purchase orders, delivery notes, and quality standards.
Monitor local transportation of materials, including transport methods, packaging, dispatch planning, and required administrative or customs formalities.
Ensure procurement files are complete, accurate, and compliant with HI documentation standards.
Maintain procurement tracking tools to monitor purchase requests, orders, deliveries, and supplier performance.
Coordinate with the finance department to ensure timely supplier payments based on validated invoices and procurement documentation.
Ensure proper monitoring of Mission Service Contracts and update the Contract Monitoring Chart (CMC) on a weekly basis while tracking contract renewals.
Support the Logistics Manager in monitoring procurement files across all mission sites.

MISSION 2:  SUPPORT IN ENSURING THE CORRECT MANAGEMENT OF EQUIPMENT AT THE MISSION LEVEL

Aim: Ensure the mission has the necessary equipment and IT resources to operate efficiently, safely, and in compliance with HI standards

Benchmarks: Computer and IT equipment meet programme requirements, with data and system security ensured through regular back-ups, maintenance, and access controls; equipment is properly maintained and serviced, in full compliance with HI equipment management procedures, and all movements, allocations, and statuses are accurately documented and reported

Activities:
Ensure that the Equipment Management Policy is implemented, understood, and followed across the mission.
Serve as the focal point for all equipment-related issues and requests.
Ensure proper installation, configuration, maintenance, and upgrade of IT equipment (hardware, software, network, back-ups, security devices).
Manage allocation and tracking of all IT equipment (laptops, desktops, printers, video/LCD equipment, UPS, external hard disks, and other small IT devices) to projects and sites.
Ensure equipment records and related documents are complete, accurate, and compliant with HI policies (including ID cards, PRs, delivery notes, guarantees, user guides, maintenance reports, reallocation/destruction reports, donation certificates, and invoices).
Maintain and update the Equipment Monitoring Chart (EMC) accurately, ensuring high-quality data for reporting and decision-making.
Apply standard storage and withdrawal procedures, with proper written certification for each movement of equipment.
Coordinate semi-annual physical stock counts across all mission sites and validate results with the line manager.
Liaise with other sites to validate destruction or donation of equipment, ensuring certificates are complete and properly archived in the mission records.
Advise the line manager on mission equipment needs, usage, and allocation, including recommendations for procurement or replacement.
Ensure proper maintenance, troubleshooting, and repair of mission equipment.
Contribute to audit readiness by keeping all equipment records and supporting documentation organized, accurate, and easily retrievable.

MISSION 3: FACILITY MANAGEMENT
Aim: To ensure safe, well-maintained, and properly documented facilities for mission staff, including offices, expatriate accommodations, and guesthouses, while maintaining accurate records and coordination with the Regional Office

Benchmarks: Premises meet minimum safety and security standards, facilities are adequately equipped and maintained, all facility records, including the BMC and related documentation are accurate and up to date, and guesthouse coordination and occupancy management are handled efficiently and smoothly

Activities:
Serve as the primary focal point for all facility-related documentation, ensuring proper filing and updates for office, accommodation, and guesthouse records.
Maintain and monitor the BMC sheet update for all sites on a regular basis, ensuring that all site-specific documentation is complete, accurate, and fully compliant with HI standards.
Coordinate guesthouse occupancy, bookings, and maintenance needs in liaison with the Regional Office, ensuring availability and smooth operations for incoming staff and visitors.
Monitor facility safety and security, ensuring compliance with HI minimum standards and verifying insurance guarantees when needed.
Advise the line manager on facility-related needs, maintenance, or improvements, proposing solutions to enhance safety, comfort, and operational efficiency.
Liaise with external service providers, vendors, and contractors to ensure timely maintenance, servicing, and any required facility upgrades.
Support general office operations by managing supplies, ensuring optimal stock levels, and overseeing the condition and storage of materials.
MISSION 4:  MANAGE THE ORGANIZATION OF SEMINAR, MEETING AND TRAVEL

Aim: To ensure efficient coordination and management of staff and visitor travel arrangements in order to support mission operations and maintain smooth coordination with the regional office and other relevant actors.

Benchmarks: visitors, attendees, project team feedback on level of satisfaction with travel arrangement and seminar logistics organization Timely and efficient travel arrangements; compliance with HI travel procedures; effective coordination with regional offices and partners; satisfaction of staff and visitors regarding travel and accommodation logistics

Activities:
Serve as the mission focal point for travel coordination, including travel outside the mission, in liaison with the Regional Office and other relevant stakeholders.
Organize travel and accommodation arrangements in accordance with approved travel plans and HI procedures, including flight bookings through the travel agency and preparation of related procurement files.
Coordinate with mission sites to ensure necessary travel arrangements are in place for staff and visitors, including local transportation and accommodation.
Organize the welcoming and reception of visitors and staff arriving to the mission when required.
Manage the guesthouse occupancy, ensuring proper use, maintenance follow-up, and availability for staff and visitors.
Ensure all travel-related documentation and purchase files are complete, compliant with HI procedures, and properly archived.
MISSION 5:  EMERGENCY PREPAREDNESS AND RESPONSE RESPONSIBILITIES

Leads the emergency preparedness actions in his/her department and, in case of emergency, reorganizes the priorities of his/her team according to the humanitarian imperative, in order to ensure HI’s quick and efficient response.

Note that this job description must remain flexible, to respond to additional tasks or changes as identified by the line manager.

Confidentiality is required in all these responsibilities.
متطلبات الوظيفة:
Job Requirements

Professional skills

Bachelor’s degree in Business Administration/Logistics Administration/ Supply Management.
Previous experience in INGO (At least 1-3 Years in the logistics/Admin field)
Cross-cutting skills

Fluent in English, French is a plus
Good capacity in teamwork
Strong organizational skills and Time management skills
Strong communication and interpersonal skills.
Proficiency in Microsoft Office and data entry software.
Problem-solving skills.
Good negotiation skills.
Reporting skills and ability to analyze Information
PROFESSIONAL STANDARDS:

HI workers must adhere to the values and principles outlined in HI Code of conduct.  In accordance with these values, HI operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti-fraud, bribery, and corruption.

DISABILITY INCLUSION:
The candidate or his/her representative must let the HR representative know that s/he needs an adjustment or change at the test and the interview for a reason related to a medical condition by sending a request for accommodation at the email: recruitment@palestine.hi.org.

By applying to this position, you grant HI’s recruitment team your consent to perform a reference check on you with respect to the misconduct disclosure scheme.

The initial contract will be for a period of up to 6 months, with the possibility of extension depending on the funds and the performance

Handicap International is an equal-opportunity employer and particularly welcomes applications from persons with disabilities
تفاصيل الوظيفة:
المسمى الوظيفي: Palestine Logistics Officer
آخر موعد للتقديم: 20.04.2026.
المكان: رام الله والبيرة
طبيعة العمل: مكتبي أو ميداني (مقر العمل)
نوع الوظيفة: دوام كامل
المستوى المهني: مبتدىء
الراتب: Starting from 6,755 ILS
الدرجة العلمية: البكالوريوس
الخبرة: سنة
التصنيف: الإدارة والأعمال المشتريات والتوريد النقل والخدمات اللوجستية
آلية التقديم:
Interested candidates are kindly requested to fill out the form PAL Log Officer and submit their resume with a motivation letter to reach on or before April 20th, 2026. Incomplete applications or applications received after the deadline will be disregarded.

Qualified candidates are encouraged to apply and those shortlisted will be contacted.