مطلوب مسؤول الشؤون المالية والإدارية

الوصف الوظيفي:
This post is responsible for ensuring the delivery of effective and timely accounting, financial, and treasury services (if required) at the IFRC Regional Delegation based in Palestine as per the below mentioned tasks:

Policies and Procedures

Have a deep understand the financial and administrative federation policies and procedures.
Advise project staff in appropriately interpreting the policies, and procedures.
Provide feedback to staff on documentation submitted with incorrect coding or inadequate supporting documentation.
Provide feedback to their line manager or the Regional Head of Finance and Administration on policy improvements or procedures.
Financial Reporting

Performs a periodic review of the transactions posted to the projects to ensure they are accurately entered into the accounting system.
Monitor donor reports list and submit the report before the due date.
Verifies that the transaction process occurs according to the IFRS (International Financial Reporting Standards) and the IFRC policies and procedures and that they comply with the donor requirements.
Provide information about the status of reports to the senior finance analyst.
Prepares income or expenditure reallocations to ensure that the reports are ready to submit (when it is necessary)
Budgeting

Provide technical assistance and advice to the project managers and program staff during budget preparation and revision.
Provide an analysis of actual expenditures vs. budgets, with respective comments on the variances (if any) and recommendations to the project manager and program staff.
Validation of transactions

Ensure that all the transactions related to their portfolio are validated following the expenditure authorization policy and other procedures.
Ensure all accounting transactions are appropriately authorized and documented by original and valid supporting documentation.
Provide feedback to the project managers when findings have been identified regarding documentation that does not meet the requirements or transactions that are not within the approved budget.
Follow up with the project manager or unit staff on the timely submission of the forecasts, journal of expenditures, expense claims, and other documents.
Treasury

The post will be responsible for the monthly cash request analysis submission (if applicable)
Ensure there are sufficient funds.
Preparation of bank account reconciliations
Conduct petty cash counts (surprise or planned)
Ensure that daily, weekly, and monthly petty cash counts are being done.
Ensure that the payments are done on a timely basis.
Coordinate the opening and closing of bank accounts.
Supplementary Services (if applicable)

Validate the Partner National Societies (PNS) transactions related to providing supplementary services.
Ensure the accuracy of the booking of these transactions.
Prepare the draft invoice and ensure the content matches the supplementary services report.
Do the necessary corrections after the finance analyst has provided their feedback.
Liaise with the PNS in case of technical questions.
Ensure all the bookings related to services provided have been reflected in the accounting.
Shared Office and Service Costs

Provide technical support to the project managers while preparing the shared office and service costs budgets.
Gather the required information to fill in the calculation spreadsheet.
Explain to each project manager the related function and the analysis results.
Book the transactions monthly.
Coordinate revisions of the budgets or rates when it is required.
Provide the interpretation of the management report to the Head of the Country Delegation
Accounting verification

Book all the transactions in the accounting system after the appropriate review.
Balance Sheet items review and reconciliations

Ensure the exact amount counted matches the amount reflected in the accounting system.
Provide reconciled account statements of the outstanding balances of staff and National Societies
Ensure that other balance sheet items are reconciled (e.g., prepayments, guarantee deposits, supplier balances, etc.)
Coordinate that corrections are done on a timely basis.
Month-end closed routines

This post will conduct the month-end close routines within the deadlines.
Financial Analysis

Prepare ad-hoc financial analysis per the projects' demand under their portfolio.
Interpret financial key performance indicators to the project managers and provide quality advice to improve the performance or minimize/mitigate risks.
Ensuring the functioning and efficient delivery of administrative services

Coordinate the delivery of all general services to ensure a smooth day-to-day office running, including telephone/reception, hotel reservations, housing, ticketing, purchasing, and transport.
Manage the relevant and timely dispatch of outgoing and incoming mail.
Ensure compliance with all the local regulations in the country (e.g., labor law, taxes, social security, pension funds, etc.)
Identify new houses for delegates within the security perimeter as defined and authorized by the Security Coordinator and ensure that all houses leased are equipped and properly maintained. (If applicable)
Draft and negotiate rental contracts with the landlord/real estate agency with the advice of the legal advisor.  Ensure the timely renewal of the lease agreements.
Arrange the travel and accommodation for delegates and visitors according to agreed processes and procedures
Update the country delegation’s welcome package to be distributed to new delegates, member National Societies, and visitors.
Ensure that the standardized filing system is in place.
Office Management:

Ensure that office utilities are functioning correctly and invoices are paid.
Keep an accurate record of the inventory of assets, document properly the procurements or disposals of assets, and conduct a physical count to ensure the list is reconciled with the physical items.
Verify periodically that the insurance policy is up to date and covers the existing list of assets.
This position should coordinate with the IT responsible staff for the proper functioning of the IT equipment.
Review and ensure that the staff in the office files their documents following the standardized filing system for offices in the field.
Organization of events: (if applicable)

Manage the technical setup and the administrative organization of major meetings
Organize transportation for meeting participants.
Office procurement: (if applicable)

Undertake non-operational procurement based on the IFRC procurement procedures and regulations, i.e., but not limited to stationery, furniture, IT equipment, and translation services.
Ensure that the items/services are well delivered, properly stocked where relevant, and invoices promptly processed for payment.
Create a portfolio of suppliers and service providers to be used by IFRC where needed and based on proper clearances and documentation.
Relationships with other stakeholders:

Liaise with project managers and unit staff to provide adequate services to achieve the plans and results.
Liaise with the administration, accounting staff, or finance officers of other offices (when it is necessary)
Liaise with the assigned finance analysts to get advice, orientation, and support on technical matters and provide feedback on the findings observed in the monthly field returns, accounting, and financial matters.
Liaise with the Head of Finance and Administration to highlight urgent matters and provide feedback on how to improve systems, processes, and internal controls.
Support auditors in terms of clarification or providing supporting documentation.
Conduct briefing and debriefings to unit staff under his/her portfolio.
Others

Provide support in case of long-term vacancies, absence, or illness to ensure continuity of the finance and administration function.
Be prepared to deliver training to IFRC staff or National Society Staff (if it is required)
متطلبات الوظيفة:
Required

University degree in finance/ accounting/ administration
3+ years of experience in technical areas of expertise (finance/accounting and administration)
Experience in personnel management
Experience in project financial management support
Good stress management skills
Self-supported in computing systems (e.g., accounting software and MS Office)
Excellent communication skills
Good analytical skills and a solution-focused person
Time Management skills
Fluent spoken and written Arabic and English
Preferred

2+ years of field experience in a humanitarian organization
Red Cross / Red Crescent movement, other international organizations, large NGOs, and governmental development agencies
Skills in training and developing staff
Good command of another IFRC official language (Spanish, French)
تفاصيل الوظيفة:
المسمى الوظيفي: Finance and Administration Officer
آخر موعد للتقديم: 23.04.2026.
المكان: القدس، رام الله والبيرة
طبيعة العمل: مكتبي أو ميداني (مقر العمل)
نوع الوظيفة: دوام كامل
المستوى المهني: متوسط الخبرة
الدرجة العلمية: البكالوريوس
الخبرة: 3 سنوات
التصنيف: المحاسبة، الإقتصاد والعلوم المالية الإدارة والأعمال
آلية التقديم:
For interested candidates, Kindly apply directly through https://careers.ifrc.org/lumesse_jobdescription.html?nPostingId=23854&nPostingTargetId=158012&id=PJQFK026203F3VBQB79LO7924&LG=UK&languageSelect=UK.

Applicants who ONLY apply through the above link will be considered for the role