مطلوب أخصائي أرشيف- عقد يومي (2)

الوصف الوظيفي:
Position: Archivist - Daily worker
Department: Finance , Transperancy and compliance

Place: Ramallah
Duration: 3 months
I-Background on Acted
Acted is an international NGO registered in France. Acted’s vocation is to support vulnerable populations affected by wars, natural disasters and/or economic and social crises, and to accompany them in building a better future. Acted started its activities in the occupied Palestinian territory (oPt) in May 2007. Acted is currently implementing projects covering multiple humanitarian / development sectors, funded by of a variety of international donors, which aim at protecting vulnerable households and strengthening civil society actors across the oPt. Acted oPt offers a dynamic, rigorous and knowledge-orientated working environment.

II-Country Profile
In the occupied Palestinian territory, Acted is both committed to humanitarian assistance and long-term development. Acted strives to strengthen the economic capacities of communities, consolidate civil society organisations, and provide emergency assistance to the most vulnerable, rural communities in the West Bank, East Jerusalem and Gaza.

“Acted has a zero-tolerance approach to sexual exploitation, abuse and harassment (SEAH) and ensures that only those who share and demonstrate our values are recruited. All candidates will be subject to satisfactory references and screening checks in line with legal requirements. Any candidate offered a job will sign Acted’s Code of Conduct and related policies as part of their work contract. All staff are expected to abide by the standards of behaviour outlined in those documents.”

III- Position Profile
1. Collection and preparation of physical documentation for audits

1.1.  Collect the physical supporting documentation related to the samples received by the TC&I department for audit purposes.

1.2. Support the TC&I team in regularizing the documentation where gaps or discrepancies have already been identified by the team.

1.3. Scan the physical documentation and ensure that the scanned files are complete and legible.

1.4. Save the scanned and, where applicable, corrected documentation in the dedicated TC&I SharePoint folder, to ensure that the documentation is available and ready for audit review, particularly in cases where the audit is conducted through electronic records review.

2. Digital archiving process

2.1. Scan and digitalise documentation (scanning, naming and formatting) in line with organisational archiving standards.

2.2. Upload digitised files onto the designated digital archiving platform “Archives 2.0”, ensuring correct classification, indexing and labelling.

2.3. Ensure that documentation is complete, legible and properly organised before upload.

2.4.  Cross-check archived files against departmental checklists to identify gaps or missing documents.

2.5. Review and collect documentation that has already been scanned or is present on SharePoint, and ensure its upload to the dedicated “Archives 2.0” platform, in line with established archiving procedures.

2.6. Maintain confidentiality and ensure secure handling of sensitive information at all times..

3. Tracking/follow-up of archived documentation

3.1. Keep an updated tracking list indicating archived documents and any gaps or issues identified.
متطلبات الوظيفة:
IV- Qualificaitons

Essential secondary education/ diploma.
Previous experience in archiving, documentation management, or administrative support Is an asset
Strong organisational and attention-to-detail skills
Ability to handle large volumes of documentation under time constraints
Ability to retrieve, review, scan and organise physical documentation
Familiarity with digital archiving platforms and document management systems
Understanding of confidentiality and data protection principles
تفاصيل الوظيفة:
المسمى الوظيفي: Archivist - Daily Contract (2)
آخر موعد للتقديم: 15.11.2026.
المكان: رام الله والبيرة
طبيعة العمل: مكتبي أو ميداني (مقر العمل)
نوع الوظيفة: مرن (دوام جزئي أو كامل)
المستوى المهني: مبتدىء
الدرجة العلمية: الثانوية العامة
عدد الشواغر: 2
التصنيف: مجالات متنوعة
آلية التقديم:
V-Submission of applications:
Interested candidates are invited to apply by clicking on the below link no later than November 15th, 2026 to:

Apply Online

The selection committee will review all applications as they are received. All applicants must meet the minimum requirements described above, and those unable to meet these requirements will not be considered.

Only shortlisted candidates will be contacted for an interview. No telephone inquiries will be received.