مطلوب مدير السجل المالي

الوصف الوظيفي:
Finance Log Manager M/F Bethlehem
Founded in 1993, Médecins du Monde Switzerland is a medical association of international solidarity that is part of the Médecins du Monde network. We provide sustainable access to health care for people in vulnerable situations in Switzerland and around the world.  
MdM Switzerland, has been working in the occupied Palestinian territory (oPt) since 1994 in the sector of Mental Health and Psychosocial Support (MHPSS), implementing emergency and development interventions, focusing on victim of occupation-related violence, children and detention, suicide prevention and management, strengthen of access to mental health cares at national and community level, and advocacy initiative.  
 
MAIN OBJECTIVE
Manage the financial, accounting, budgetary, and logistics aspects of the mission in order to guarantee rigorous and transparent procedures and to fulfil the objectives of the mission.
 
SPECIFIC OBJECTIVES
To centralise, coordinate and supervise the financial management and financial administration of the mission (budget, accounting, bookkeeping, reports, donors, local audits, financial and administrative legal obligations, etc.) in line with MdM timescales, policies and procedures.
To plan and implement all supply activities and technical logistics for a mission.
To ensure the appropriate balance between resources and needs, the budget, compliance with MdM standards, protocols and procedures in order to facilitate the establishment of the mission and projects
To provide technical support to operational staff and partners on financial management.
 
POSITIONING IN THE STRUCTURE
Direct supervision by the Support Coordinator in the oPt
Technical supervision of two Finance Officers, a logistics Officer, Drivers
Regular interactions with the HR Coordinator, Field Coordinators, programme’ staff and partners.
 
MAIN DUTIES AND RESPONSABILITIES
The Finance & Logistics Manager will contribute to the implementation of MdM-CH Support strategy at mission level, including Finance and Logistics.
FINANCE
MdM Accounting and Partners AccountingEnsure timely recording of all accounting entries in SAGA at both mission and partner’s level
Check the mission’s accounting (checking accuracy and consistency), close and submit the accounts to the Support Coordinator.
Fill and Send the Accounting Package with HQ on a monthly basis
Maintain accurate and auditable financial documentation, both electronically and in hard copy, in line with retention and audit-readiness standards.
Expense Validation ProcessEnsure the MdM financial procedures and processes are implemented and proceed with capacity building if necessary.
Review and validate payment requests, purchase orders, and expense justifications to ensure compliance with financial controls and procurement regulations.
Supervise bank and cash reconciliations, advances, per diems, and supplier payment
Cash ManagementControl implementation of cash-flow management for the mission (minimum level of cash, update bank accounts and mission reserves, internal transfers)
Prepare and validate monthly cash forecasts, ensuring adequate liquidity levels across mission offices and partner projects.
Directly or by delegation manages MDM bank accounts of the mission.
PartnersReview, validate, and consolidate implementing partners’ financial reports and supporting documents for donor and audit compliance.
Conduct financial monitoring visits to partners to assess internal controls, accounting practices, and financial capacity.
Develop and deliver training modules on financial management, compliance, and donor reporting for partner finance staff.
Reconcile inter-project and partner accounts, resolving discrepancies and ensuring data integrity.
Proposals, Budget follow-up and Financial ReportingCoordination of the preparation of a monthly/annual budget (forecasts and actual) with operational teams (MdM and/or partners), check, consolidate and finalize it with the Support Coordinator.
Production, check, update and control compliance with financial plans (analytical code allocations)
Alert operational staff and line managers to any discrepancies in consumption and financial risks
Assist the Support Coordinator in the production of amendments and financial reports, monitoring donor contracts and their consumption, proposition of amendments if necessary.
Donor Financial Management and ComplianceSupport the Support Coordinator in coordinating internal and external audits, preparing audit schedules, and ensuring timely closure of audit recommendations.
Ensure donor-specific financial compliance and audit readiness (ECHO, UN, SDC, etc.) by aligning financial controls and documentation with contractual obligations.
Advise program teams on financial eligibility and cost allocation principles to ensure expenditure compliance.
LOGISTICS
Planning
Planning and budgeting for logistical needs (supply chain, vehicle fleet, equipment, programme logistics) in relation to the programmes’ identified needs
Capitalizes the administrative and logistics experience available in the field, reinforce the proper application and harmonization of procedures in East Jerusalem, West Bank and Gaza, to ensure all bases use the same supply and log processes and templates
Procurement
Review and validate that procurement plans done by programme, with the support of logistics department, on regular basis or following the implementation needs.
Keep up to date all the procurement tracker tools
Monitoring goods management contracts and any contracts relating to the relevant activities
Supply Chain Management
Ensure a proper inventory management in all bases
Definition, update and monitoring IT material and maintenance (computers, software, back-ups, etc.) and communication equipment as well as establish a shared information network on the mission
Fleet Management
Ensure strategic planning and operational management of the transportation means at mission level, in coordination with the Field and General Coordinators.
Supervision and/or carrying out the installation and maintenance of operating office areas and accommodation areas
Capacity Building
Training of local teams and provide technical support for all logistical and technical support issues for the mission
 
MANAGEMENT
Technical Management of a team (information, setting objectives, monitoring activities, recruitment, training, skills management)
Planning and monitoring of activities linked to her/his field of work and implement corrective action where necessary
 
SKILLS & KNOWLEDGE:  
Excellent use of SAGA (mandatory), Excel and the Microsoft Office Pack
Excellent communication skills, listening and diplomacy skills
Ability to provide guidance and foster good team dynamic
Pedagogy and organizational skills
Good writing and ability to communicate effectively with informants and contacts from widely-varied organizations and agencies
Ability to work in emergency context with strong security rules
Ability to work quickly, under pressure, and with short deadlines
Technical skills in security, supply chain, stock, team management, IT
Technical skills in accounting, budgeting, compliance, reporting, archiving and treasury management
Driving licence is an added value
Organise and prioritise activities.
Fluent English and Arabic mandatory.
متطلبات الوظيفة:
QUALIFICATIONS & EXPERIENCES:  

Master’s degree in business administration, finances, accounting or management
Prior solid experience at financial and logistics coordination and country coordination level mandatory in humanitarian programs
Knowledge of the humanitarian environment and international donors guidelines
Planning and financial management with complex funding, shared costs and cofunding
Proven experience managing teams of more than 3 persons
Experience in clearance and supply chain management
Experience in capacity building and trainings
Experience in remote management techniques
Proven experience in effective relationship between support and program departments
CONDITIONS:           

The position is based in Bethlehem.
Contract Duration: 6 months renewable, with 3 months' probation period.
Working Hours: Standard office working hours from Sunday to Thursday.
Interested applicants should send a detailed CV and motivational letter in English to: recruitment.palestine@medecinsdumonde.ch
تفاصيل الوظيفة:
المسمى الوظيفي: Finance Log Manager
آخر موعد للتقديم: 10.06.2026.
المكان: بيت لحم
طبيعة العمل: مكتبي أو ميداني (مقر العمل)
نوع الوظيفة: دوام كامل
المستوى المهني: متوسط الخبرة
الدرجة العلمية: الماجستير
الخبرة: 4 سنوات
التصنيف: المحاسبة، الإقتصاد والعلوم المالية الإدارة والأعمال
آلية التقديم:
CONDITIONS:           
The position is based in Bethlehem.
Contract Duration: 6 months renewable, with 3 months' probation period.
Working Hours: Standard office working hours from Sunday to Thursday.
Interested applicants should send a detailed CV and motivational letter in English to: recruitment.palestine@medecinsdumonde.ch