مطلوب مسؤول المشتريات والشؤون المالية

الوصف الوظيفي:
Background Information

Station J is a leading innovation hub working to strengthen economic resilience, entrepreneurship, and youth empowerment through integrated programmes that combine capacity building, incubation, access to finance, and ecosystem development.

As part of its strategic partnerships, Station J is implementing a flagship intervention designed to support MSMEs, NGOs, and youth-led innovation through a combination of financial support, technical assistance, and ecosystem engagement.

The intervention adopts an integrated approach that includes:

- Matching and direct grants for MSMEs and NGOs

- Capacity building and business development support

- Technical advisory services

- Youth innovation tracks through hackathons and incubation

Objective of the Position
The Procurement & Financial Officer will be responsible for leading and managing the procurement processes of the project, while also supporting related financial documentation, payments, and compliance requirements. The role will ensure that all procurement activities are conducted in a transparent, efficient, and compliant manner, in line with Station J’s internal policies, donor regulations, and applicable procedures.

The position plays a key role in supporting the smooth implementation of project activities by ensuring timely procurement planning, supplier coordination, proper documentation, contract follow-up, capacity building and orientation sessions for the beneficiaries, and close coordination with programme, finance, and administration teams.

Duty Station: Jerusalem
Duration: 1 year, extendable

Key Responsibilities
Procurement Management

Lead the implementation of procurement processes in line with Station J’s procurement policies, donor requirements, and applicable procedures.
Prepare and manage procurement plans in coordination with project and operations teams.
Prepare requests for quotations, tender documents, bid analysis, purchase orders, service agreements, and procurement files.
Conduct market research and identify suitable suppliers, service providers, consultants, and vendors.
Ensure that procurement processes are competitive, transparent, properly documented, and provide value for money.
Coordinate procurement processes from request initiation to delivery, verification, payment, and file closure.
Maintain updated supplier databases, vendor records, procurement trackers, and contract follow-up tools.
Support the preparation, review, and management of supplier contracts, service agreements, and purchase orders.
Monitor delivery timelines and ensure that goods and services are delivered according to agreed specifications, quality standards, and contractual terms.
Coordinate with programme teams to ensure that procurement needs are clearly defined and aligned with approved workplans and budgets.
Follow up on procurement requests, approvals, delivery notes, invoices, and supporting documents.
Support tendering processes, evaluation committees, and documentation of procurement decisions when required.
Ensure proper filing of all procurement documents, both physically and electronically.
Support asset registration and inventory tracking for procured equipment and supplies.
Identify procurement risks, delays, or compliance issues and report them to the supervisor in a timely manner.
Financial Support and Documentation

Prepare and process supplier payments, invoices, payment requests, vouchers, and supporting documentation.
Ensure that all procurement-related payments are supported by complete and compliant documentation.
Track supplier payments, advances, settlements, and outstanding financial obligations.
Support monthly financial reconciliations related to procurement transactions when needed.
Assist in monitoring procurement-related expenditures against approved budgets.
Support the preparation of financial reports by providing accurate procurement and payment records.
Maintain organized financial files related to procurement, contracts, payments, and supplier records.
Support audit preparation by ensuring that procurement and financial documentation is complete and accessible.
Compliance and Administration

Ensure adherence to internal controls, procurement procedures, financial policies, and donor regulations.
Maintain confidentiality, transparency, and integrity in handling procurement and financial information.
Coordinate closely with project, finance, administration, and management teams to ensure smooth implementation of activities.
Support administrative and operational tasks related to procurement, logistics, and finance functions.
Contribute to improving procurement systems, templates, trackers, and filing mechanisms.
Perform any other related duties assigned by the supervisor.
متطلبات الوظيفة:
Qualifications and Experience

Bachelor’s degree in Business Administration, Procurement, Supply Chain Management, Accounting, Finance, or a related field.
Minimum 3 years of relevant experience in procurement, administration, and finance, preferably within NGOs or donor-funded projects.
Strong knowledge of procurement procedures, supplier management, quotations, bid analysis, contracting, and documentation.
Good understanding of financial documentation, payment processing, and budget tracking.
Experience working with donor-funded projects is an asset.
Proficiency in Microsoft Office applications, especially Excel.
Experience with accounting or procurement tracking systems is preferred.
Strong organizational, analytical, coordination, and communication skills.
Ability to work under pressure, manage multiple procurement processes, and meet deadlines.
Fluency in English and Arabic is preferred.
Core Competencies

Strong attention to detail and accuracy
Integrity, transparency, and accountability
Strong procurement and documentation skills
Time management and prioritization
Problem-solving and follow-up skills
Teamwork and coordination
Ability to maintain confidentiality
Excellent communication and interpersonal skills
تفاصيل الوظيفة:
المسمى الوظيفي: Procurement & Financial Officer
آخر موعد للتقديم: 30.06.2026.
المكان: القدس
طبيعة العمل: مكتبي أو ميداني (مقر العمل)
نوع الوظيفة: دوام كامل
المستوى المهني: متوسط الخبرة
الدرجة العلمية: البكالوريوس
الخبرة: 3 سنوات
التصنيف: المحاسبة، الإقتصاد والعلوم المالية المشتريات والتوريد المنح والتمويل
آلية التقديم:
Interested candidates are invited to send their CV to: hr@stationj.ps

Deadline: Tuesday, 30.06.2026