مطلوب مسؤول لوجستيات أول مشارك

الوصف الوظيفي:
Required Knowledge and Duty Station: Ramallah

Starting Date: July 2026

This is a full-time position and working hours are from Sunday to Thursday, 08:00 – 16:00.

PREMIERE-URGENCE INTERNATIONAL (PUI) is an international, apolitical, non-religious, and non-profit French organization intervening in 23 countries worldwide. PUI aims to provide a global response to the fundamental needs to people affected by humanitarian crises, from the emergency to the restoration of their autonomy and dignity. Première-Urgence and Aide Médicale Internationale merged in 2011 to offer a better range of lifesaving care and life-changing assistance to communities affected by extreme adversity.

PUI's humanitarian and development aid strategy in oPt focuses on providing support to populations affected by the coercive environment and subsequent IHL/HR violations in both the West Bank (WB) and the Gaza Strip (GS). PUI's programming incorporates interventions in several sectors, aiming at the prevention of livelihoods' loss and displacement as a consequence of protection threats, lack of services (health, education, WASH), and lack of access to agricultural lands or job opportunities.

Overall Objective:

Under the direct supervision and line management of the Logistics Coordinator, the Senior Logistics Officer is responsible for leading and following up on all logistics and procurement activities of the Coordination Office (excluding premises and fleet management). The position ensures that all logistics documentation complies with PUI internal standards, donor regulations, and national procedures, and provides technical backstopping to field bases on procurement, asset management, archiving, and reporting.

Specific Objectives and Linked Activities

Objective 1 — Procurement Cycle Management

Conduct end-to-end procurement processes for the Coordination Office in line with PUI procedures and donor compliance rules (AFD, EU, OCHA/HF, CDCS, British Council, and others).
Prepare and issue RFQs, tender dossiers, Comparative Bid Analyses (CBAs), and award documentation.
Engage suppliers and service providers to secure timely delivery, quality, and best value for money.
Negotiate commercial terms, payment conditions, warranties, lead times, and after-sales obligations.
Verify technical specifications and lead goods inspection at delivery, in coordination with end-users.
Manage contracts and framework agreements, monitor supplier performance, deliverables, and warranty respect.
Identify procurement risks (delays, market shortages, single-source situations, sanctions screening) and escalate to the Logistics Coordinator with mitigation options.
Ensure proper segregation of duties between requesting, ordering, receiving, and validating functions.
Objective 2 — Asset, Equipment & Inventory Management

Maintain and update the Asset Follow-Up (AFU) for all bases, ensuring correct tagging, allocation, and reconciliation.
Coordinate donation, transfer, write-off, or disposal of assets at project closure in line with donor requirements and PUI procedures.
Conduct periodic physical inventory counts and reconcile discrepancies with the AFU.
Objective 3 — Documentation, Filing & Archiving

Ensure all procurement documents (PR, RFQ, CBA, PO, GRN, contracts, waivers, invoices) are properly signed, scanned, and archived in both hard and soft formats.
Maintain the coordination’s logistics folder structure in compliance with PUI archiving standards and donor audit requirements.
Liaise with the Finance coordination team on invoice tracking, payment follow-up, and supplier reconciliations.
Prepare files for internal audits, external audits, for coordination office.
Ensure traceability of every procurement file from PR to payment, including all supporting justifications.
Objective 4 — Reporting & Logistics Pack

Consolidate the monthly Logistics Pack (Procurement Follow-Up, Contract Follow-Up, AFU, Fleet FU, Stock FU, Equipment Follow-Up) from all bases into one consolidated at mission level.
Produce ad-hoc reports requested by the Logistics Coordinator, HQ Logistics Desk, or donors.
Objective 5 — Support to Field Bases

Provide technical guidance to base logisticians on tendering, CBA preparation, and procurement documentation.
Support bases in completing the monthly Log Pack, applying logistics tools correctly, and proper archiving.
Backstop bases during staff absences, peak workloads, or complex tenders.
Identify capacity-building needs across the logistics team and propose training initiatives.
Objective 6 — Compliance, Risk & Cross-Functional Coordination

Enforce PUI procurement thresholds, validation rules, and donor-specific compliance requirements on every transaction.
Coordinate with Finance, HR, and Programs to align procurement timelines with project workplans and cash availability.
Conduct supplier due diligence, including sanctions and counter-terrorism screening as required by donors.
Contribute to risk mapping, fraud prevention, and continuous improvement of logistics SOPs.
Perform any additional tasks requested by the Logistics Coordinator within the scope of the position.
متطلبات الوظيفة:
Skills

Education/Training:

Required:

University degree in Logistics, Supply Chain Management, Procurement, Business Administration, Finance, or a related field
Professional certifications considered an asset: CIPS, CILT, Humanitarian Logistics Certification (HLC/CHL), PMD Pro, or equivalent
Professional Experience: (Humanitarian, International, Technical)

Required:

Minimum 3 years in a similar position, with at least 2 years within an INGO or UN agency in a humanitarian or development context
Demonstrated experience managing procurement under institutional donor rules (AFD, EU/ECHO, OCHA/HF, CDCS, or similar)
Experience with the full procurement cycle: low-value purchases, negotiated procedures, open and restricted tenders, and framework agreements
Experience preparing audit-ready procurement files and supporting external audits or donor verifications
Previous exposure to private sector procurement, freight forwarding, or supply chain operations is an asset (e.g. trading companies, logistics service providers)
Experience coordinating across multiple bases or field offices is preferred
Knowledge and Skills:

Required:

Established network of reliable suppliers and service providers in the West Bank
Up-to-date knowledge of the local market
Languages:

Required:

Arabic — mother tongue (fluent written and spoken)
English — excellent level, both written and spoken, including drafting professional correspondence, contracts, and donor-facing documents
Software: Pack Office , Others

Required:

Advanced MS Excel
Strong command of MS Word (templates, mail merge, track changes) and MS Outlook
Working knowledge of MS PowerPoint for procurement presentations and committee reviews
Comfortable with SharePoint, Teams, and cloud-based document management
Required Personal Characteristics

Strong integrity, neutrality, and commitment to humanitarian principles
Strong organizational skills with the ability to prioritize and manage parallel deadlines
Sound analytical and problem-solving abilities, with attention to detail
Ability to work under pressure
Excellent communicator
Diplomatic
Self-driven, accountable, and proactive in identifying issues before they escalate
Team spirit and willingness to support colleagues
Others

Holder of a clean driving license
Availability for occasional travel between bases (Ramallah, Nablus, Hebron, Gaza when access permits)
Strong motivation to support vulnerable populations affected by crisis
Commitment to PUI's safeguarding, PSEA, and Code of Conduct policies
تفاصيل الوظيفة:
المسمى الوظيفي: Co Senior Logistics Officer
آخر موعد للتقديم: 07.06.2026.
المكان: رام الله والبيرة
طبيعة العمل: مكتبي أو ميداني (مقر العمل)
نوع الوظيفة: دوام كامل
المستوى المهني: متوسط الخبرة
الدرجة العلمية: البكالوريوس
الخبرة: 3 سنوات
التصنيف: مجالات متنوعة الإدارة والأعمال المشتريات والتوريد
آلية التقديم:
PUI provides a work environment that reflects the values of integrity, diversity and gender equality. Therefore, we strongly encourage applications from women and underrepresented cultural or social groups, particularly people with disabilities and people from communities highly affected by occupation-related violence (including settler violence).

All PUI workers adhere to the values and principles outlined in the PUI Code of Conduct and policies, including the Protection from Exploitation and Abuse Policy and the Child Protection Policy.

If you believe you are the candidate we are looking for, you could apply using the two mandatory steps:

Please fill in the form in the link below:
CO Senior Logistics Officer- APPLICATION FORM

In addition, please submit a cover letter and a detailed resume before Sunday, June  07, 2026 by sending an e-mail to hr@premiere-urgence-pal.org. Please indicate the Position Title "CO Senior Logistics Officer" in the E-mail subject line.
Incomplete applications or Unfilled Forms will not be considered. Only short-listed candidates will be contacted. Selected candidates will be subject to background screening as part of the recruitment process.