مطلوب مساعد إداري

الوصف الوظيفي:
The International Committee of the Red Cross (ICRC) is an impartial, neutral, and independent organization whose exclusively humanitarian mission is to protect the lives and dignity of victims of war and internal violence and to provide them with assistance. It also endeavors to prevent suffering by promoting and strengthening humanitarian law and universal humanitarian principles.

The ICRC Delegation in Israel and the Occupied Territories (IL/OT), is recruiting a talented, energetic, and engaged candidate for the following position:

Administrative Assistant

Place of Employment     :        Jerusalem

Contract duration            :      1 Year Contract (renewable)

Occupation rate              :       100%

Work Schedule                :      Sunday-Thursday (40 hours weekly)

Starting Date                   :January 2026
Accountabilities & functional responsibilities
Information Management
Handle all aspects of information for the Health department, including organizing welcome packages for new staff (profiles, briefing schedules, permits), maintaining digital folders in Team Space, drafting, editing, and finalizing official correspondence, reports, minutes, and sharing information with relevant stakeholders. Ensure compliance with data management procedures, contribute to developing tools and systems tailored to department needs, coordinate the management of publications and promotional materials, and oversee document archiving.

Administrative Tasks
Support the implementation of projects and programs through administrative assistance, including scheduling and organizing meetings, preparing logistics, and managing materials. Provide interpretation support during meetings if needed. Assist with translations and proofreading into English, Arabic, or Hebrew, ensuring high-quality documents such as MoUs and agreements. Manage official documents, monitor and update the status of MoUs and partnerships, and ensure timely reporting to Health Coordinators. Follow up on Due Diligence and Partnership steps, support Project and Activity Management (PAM) procedures at field level, and prepare participants and technical setup for meetings, training, and conferences. Maintain and update contact lists, ensure adherence to ICRC administrative procedures, and manage Donation Certificates, acting as the countrywide Focal Point for tracking and follow-up.

Financial Management
Monitor and update the department’s monthly budgets, advising teams on appropriate GO and account allocations. Track expenses, alert managers of anomalies, process authorizations for expenditures, and analyze actual costs versus forecasts. Support the development of budgets and financial forecasts with SITFIN, answer inquiries related to budgets and expenses, and ensure compliance with financial procedures and guidelines.

Logistics Support
Assist with logistics operations including forecasting, procurement follow-up, and stock management (near expiry, deadstock). Gather demand data from the field, link it with relevant GOs and accounts, and develop tools to streamline planning and requesting processes. Update and manage forecast files based on demand, coordinate procurement activities (samples, inspections), and ensure timely submission of requisitions. Share final forecasts with teams via spreadsheets, highlight any changes or additional needs for approval, and prepare monthly forecasts categorized by items and location. Represent the health department in trilateral and CDP meetings, ensuring logistics support aligns with department requirements.
متطلبات الوظيفة:
Desired profile and skills
High school diploma or equivalent training
Two years' experience in a secretarial position
Excellent command of English and Arabic; Hebrew is an asset
Computer skills, including Microsoft Office suite, SharePoint
People management responsibilities
No
Scope & impact
Geographical remit: delegation-level (field).
Financial remit: prepares and follows up on invoices (for meetings, etc.).
Relationships
Internally, interacts frequently with all health staff members and other Log, IM, finance, and administration-related staff
Externally, interacts with the health interlocutors upon request from the health coordination
Certifications / Education required
High school diploma or equivalent training.
Professional experience required
Two years' experience in a secretarial position.
تفاصيل الوظيفة:
المسمى الوظيفي: Administrative Assistant
آخر موعد للتقديم: 22.01.2026.
المكان: القدس
طبيعة العمل: مكتبي أو ميداني (مقر العمل)
نوع الوظيفة: دوام كامل
المستوى المهني: مستوى مساعد
الدرجة العلمية: دبلوم عالي
الخبرة: سنتين
التصنيف: الإدارة والأعمال
آلية التقديم:
Interested and qualified candidates can apply through this https://career5.successfactors.eu/sfcareer/jobreqcareerpvt?jobId=31129&company=ICRCPROD&st=3E1D1036A1B199A125F9AC10410D8E0C79323B77 or through the Apply Now button below