مطلوب مدير مكتب الرئيس التنفيذي الأول

الوصف الوظيفي:
Job Title: Senior CEO Office Manager

Location: Ramallah - Palestine
About the Role:
A leading company is looking for a Senior CEO Office Manager who plays a critical role in ensuring the smooth and efficient functioning of executive operations. As the central point of coordination for the CEO’s activities, this role drives seamless cross-departmental collaboration, ensures alignment with corporate strategy, and manages complex stakeholder relationships. The position demands exceptional organizational skills, discretion, and a proactive approach—anticipating needs, taking initiative, and stepping into any area where support is needed to contribute effectively to executive-level operations.

Key Responsibilities:
Executive Office Management & CEO Support
Manage and prioritize the daily operations of the CEO’s Office, ensuring effective communication and coordination across departments.
Provide high-level administrative support, including managing correspondence, confidential communications, and sensitive organizational matters with professionalism and discretion.
Prepare and organize the CEO’s schedule, travel arrangements, accommodation, and logistics for leadership events and engagements.
Draft, review, and prepare executive-level reports, including board summaries, strategic updates, and official correspondence.
Coordinate requests, approvals, and reporting from departments to maintain structured communication between the CEO’s Office and the organization.
Liaise with the Legal Office on contracts, MOUs, and legal documentation to ensure timely processing and review.
Organize and prepare materials for internal and external meetings, ensuring accurate documentation and follow-up.
Coordinate Committee activities including agenda preparation, task tracking, and minute-taking during meetings.
Monitor cross-departmental progress on action items to ensure alignment with strategic timelines.
Governance, Compliance & Risk Oversight
Track regulatory and compliance-related deadlines and coordinate necessary CEO inputs, approvals, and sign-offs.
Lead or support the drafting and revision of internal policies in collaboration with relevant departments and the Internal Audit team.
Assist in finalizing internal audit reports and other compliance-related documents for submission to the Board or relevant committees.
Investor Relations & Market Engagement
Oversee shareholder relations and act as the primary liaison with the Palestine Exchange to ensure accurate disclosures and regulatory compliance.
Manage investor communications, including earnings reports, shareholder updates, and market announcements.
Coordinate logistics and briefing materials for investor meetings and external stakeholder engagements, supporting the Investor Relations team.
Working closely with the PR department and supervise the development of the company’s Annual Report.
Support the organization of the Annual General Assembly Meeting, in collaboration with the PR and Board Office teams, ensuring regulatory compliance and smooth execution.
Oversee the distribution of invitations, agenda, and materials for shareholders and stakeholders, ensuring clarity and accessibility.
متطلبات الوظيفة:
Qualifications and Requirements:
At least 5 years’ experience in a similar role, ideally has performed in similar role, particularly supporting a CEO/General Manager.
Strong knowledge in MS Office.
Demonstrate written, communication skills at a senior level e.g.  effective and confident drafting internal and external communications and correspondence for CEO.
interpersonal skills and high attention to detail.
Excellent organizational skills.
Ability to work autonomously and without direction.
تفاصيل الوظيفة:
المسمى الوظيفي: Senior CEO Office Manager
آخر موعد للتقديم: 16.12.2025.
المكان: رام الله والبيرة
طبيعة العمل: مكتبي أو ميداني (مقر العمل)
نوع الوظيفة: دوام كامل
المستوى المهني: مدير/ تنفيذي
الدرجة العلمية: البكالوريوس
الخبرة: 5 سنوات
التصنيف: الإدارة والأعمال
آلية التقديم:
How to Apply:
Interested candidates are encouraged to send their CV and cover letter to ceo.mgr2025@outlook.com Please include “Senior CEO Office Manager” in the subject line.

Application Deadline: 16.12.2025