مطلوب مساعد إداري صحي

الوصف الوظيفي:
The ICRC is an independent, neutral organization ensuring humanitarian protection and assistance for victims of armed conflict and other situations of violence. It takes action in response to emergencies and at the same time promotes respect for international humanitarian law and its implementation in national law.

ICRC is looking for a motivated and committed Health Administrative Assistant to join our team in Jerusalem Office.

Place of Employment        Jerusalem
Contract duration               12 months (extendable)
Occupation rate                  100%
Starting Date                      October 2025
Grade                                  B1
Main Responsibilities

Accountabilities & functional responsibilities


Information Management
Handle all aspects of information for the Health department, including organizing welcome packages for new staff (profiles, briefing schedules, permits), maintaining digital folders in Team Space, drafting, editing, and finalizing official correspondence, reports, minutes, and sharing information with relevant stakeholders. Ensure compliance with data management procedures, contribute to developing tools and systems tailored to department needs, coordinate the management of publications and promotional materials, and oversee document archiving.

Administrative Tasks
Support the implementation of projects and programs through administrative assistance, including scheduling and organizing meetings, preparing logistics, and managing materials. Provide interpretation support during meetings if needed. Assist with translations and proofreading into English, Arabic, or Hebrew, ensuring high-quality documents such as MoUs and agreements. Manage official documents, monitor and update the status of MoUs and partnerships, and ensure timely reporting to Health Coordinators. Follow up on Due Diligence and Partnership steps, support Project and Activity Management (PAM) procedures at field level, and prepare participants and technical setup for meetings, training, and conferences. Maintain and update contact lists, ensure adherence to ICRC administrative procedures, and manage Donation Certificates, acting as the countrywide Focal Point for tracking and follow-up.

Financial Management
Monitor and update the department’s monthly budgets, advising teams on appropriate GO and account allocations. Track expenses, alert managers of anomalies, process authorizations for expenditures, and analyze actual costs versus forecasts. Support the development of budgets and financial forecasts and SITFIN, answer inquiries related to budgets and expenses, and ensure compliance with financial procedures and guidelines.

Logistics Support
Assist with logistics operations including forecasting, procurement follow-up, and stock management (near expiry, deadstock). Gather demand data from the field, link it with relevant GOs and accounts, and develop tools to streamline planning and requesting processes. Update and manage forecast files based on demand, coordinate procurement activities (samples, inspections), and ensure timely submission of requisitions. Share final forecasts with teams via spreadsheets, highlight any changes or additional needs for approval, and prepare monthly forecasts categorized by items and location. Represent the health department in trilateral and CDP meetings, ensuring logistics support aligns with department requirements.
متطلبات الوظيفة:
High school diploma or equivalent training
Two years' experience in a secretarial position
Excellent command of English and Arabic; Hebrew is an asset
Computer skills, including Microsoft Office suite, SharePoint

تفاصيل الوظيفة:
المسمى الوظيفي: Health Administrative Assistant
آخر موعد للتقديم: 23.09.2025.
المكان: القدس
طبيعة العمل: مكتبي أو ميداني (مقر العمل)
نوع الوظيفة: دوام كامل
المستوى المهني: مبتدىء
الدرجة العلمية: دبلوم
الخبرة: سنتين
التصنيف: الإدارة والأعمال
آلية التقديم:
Interested applicants are invited to visit this link and fill the application Health Administrative Assistant Job Details | icrc.