مطلوب ضابط عمليات

الوصف الوظيفي:
Key Responsibilities:
Human Resources ManagementMaintain and regularly update comprehensive digital and physical staff records in line with internal policies and donor compliance standards.
Follow up on daily staff attendance, compile monthly timesheets, and monitor leave balances for all types of leave (annual, sick, unpaid, etc.).
Ensure proper archiving and approval workflows for leave requests and HR forms.
Track contract periods and renewals; ensure timely preparation of employment agreements, amendments, and end-of-service documentation.
Support onboarding and offboarding of staff and interns, including preparation of orientation materials and clearance forms.
Follow up on performance appraisals, probation periods, and HR-related compliance requirements.
Procurement & LogisticsSupport the procurement process from request to delivery, including quotation collection, preparation of purchase orders, and coordination with the Finance department.
Maintain organized and up-to-date procurement files, ensuring that all documentation (RFQs, bids, selection memos, contracts) is complete and accessible.
Follow up on timely and complete delivery of goods and services to the hub and its branches, ensuring proper verification, inspection, and documentation of receipt.
Coordinate with program teams to ensure smooth delivery of external services (trainings, events, consultancy assignments).
Ensure procurement complies with the organization's policies, donor regulations, and local laws.
Monitor supplier performance and contract terms; assist with procurement planning and framework agreements.
Finance & Asset ManagementMonitor petty cash across three branches (Ramallah, Nablus, and Hebron); ensure replenishment requests are submitted based on policy thresholds and verified documentation.
Conduct monthly petty cash reviews and reconciliations; follow up with branches on corrections and documentation.
Support in maintaining the fixed asset register; assign asset tags, update ownership and location data, and conduct regular physical counts.
Assist in processing payments and preparing supporting documentation for finance review, especially for operational expenses.
Use the Bisan accounting system for transaction input, budget tracking, and reporting.
Administrative & Operational SupportProvide logistical support for internal meetings, staff trainings, and events (room bookings, supplies, attendance tracking, etc.).
Support IT and office equipment requests and maintenance in coordination with vendors or service providers.
Assist the Operations and Finance Director in compiling reports, compliance checklists, and donor updates.
Proactively identify and suggest improvements in internal procedures and workflows.
Perform any additional duties as required to ensure efficient and compliant operations.
متطلبات الوظيفة:
Required Qualifications and Skills:

Bachelor’s degree in Business Administration, Accounting, or a related field.
3–5 years of relevant work experience in HR, procurement, and finance, preferably in the nonprofit or development sector.
Familiarity with the Bisan Accounting System is highly preferred.
Solid understanding of internal controls and operational compliance.
Proven ability to manage multiple tasks and deadlines in a dynamic environment.
Strong organizational, analytical, and documentation skills.
Ability to travel occasionally to field branches (Nablus and Hebron).
Proficiency in Microsoft Office (especially Excel and Word) and document archiving systems.
Strong interpersonal and communication skills in both Arabic and English.
تفاصيل الوظيفة:
المسمى الوظيفي: Operations Officer
آخر موعد للتقديم: 25.07.2025.
المكان: رام الله والبيرة
طبيعة العمل: مكتبي أو ميداني (مقر العمل)
نوع الوظيفة: دوام كامل
المستوى المهني: متوسط الخبرة
الدرجة العلمية: البكالوريوس
الخبرة: 3 سنوات
التصنيف: المحاسبة والعلوم المالية الإدارة والأعمال العمليات والدعم اللوجستي
آلية التقديم:
How to Apply:
Qualified candidates are invited to submit their CV and cover letter to hr@intersecthub.org no later than July 25, 2025.
Shortlisted candidates will be contacted on a rolling basis, so early applications are encouraged.
Intersect Innovation Hub is an equal opportunity employer. We encourage applications from both male and female candidates.