مطلوب مساعد مشتريات ولوجستيات

الوصف الوظيفي:
Job Summary/ Scope of Work

The Procurement & Logistics Assistant provides administrative, logistical, and operational support to the country office programs and operations. The role focuses on documentation, filing, admin works, follow-ups with suppliers, supporting procurement and logistics processes, and supporting the operations team to ensure smooth operations.

Job Responsibility 1: Procurement Process

Assist the technical team to identify specifications, conduct supplier field visits and market assessment.
Assist in collecting quotations and required supplier documentation in the oPt.
Support RFQs and RFPs (including ToR, bid evaluations, contracts, and POs).
Assist in reviewing price quotations, prepare evaluations, and negotiate prices to ensure cost-effectiveness.
Obtain approvals, prepare award/unsuccessful letters, and maintain procurement documentation.
Maintain and regularly update supplier databases and preferred supplier lists.
Provide PR follow-up and inform applicants of the processing progress of their orders.
Conducting field visit to the suppliers and implementing locations.
Job Responsibility 2: Logistics

Follow up with suppliers to confirm deliveries and obtain original invoices, receipts, and other supporting documents.
Review delivery notes and resolve delivery issues or difference.
Support in managing WC premises including: equipment management and count, office services, consumable and supplies, etc.
Assist in implementing the fleet management cycle.
Conducting field visits to War Child Offices to follow up on office needs.
Job Responsibility 3: Filing, Data Management and Administrative Support

Maintain organized records: contracts, POs, trackers, supplier databases, audit documentation.
Update the procurement trackers and provide information to stakeholders.
Support in preparing inventory reports (assets, lists, mapping).
Ensure contract follow-up is up to date with suppliers and consultants.
Support the Operations team with filing, scanning, photocopying, archiving, and maintaining the administrative workflow between Procurement, Logistics, and Finance.
Prepare supporting documents for financial payments in coordination with the Finance Team.
Prepare payments bank cheques and bank transfers.
Follow up with suppliers for original invoices, receipts, and supporting docs.
Follow up with WC Staff on Procurement and Logistics tasks.
Assist in annual audits of procurement and logistics files.
Perform any additional duties assigned by the Procurement and Logistics Senior Officer.
متطلبات الوظيفة:
Experience & Skills

Minimum 2 years of relevant experience in finance, logistics, or procurement within NGOs, preferably with an INGOs.
Demonstrated knowledge of logistics and procurement is an added value.
Strong computer skills, Microsoft office, especially Excel and Word.
Valid driving license and willingness to travel.
Flexibility and hands-on mentality.
Knowledge of local market conditions.
Strong social and communication skills.
Advanced reporting and writing skills.
Excellent management skills, teamwork, and flexibility.
Advanced oral and written skills in English and Arabic. Hebrew is an advantage
تفاصيل الوظيفة:
المسمى الوظيفي: Procurement and Logistics Assistant
آخر موعد للتقديم: 14.09.2026.
المكان: الخليل، بيت لحم
طبيعة العمل: مكتبي أو ميداني (مقر العمل)
نوع الوظيفة: دوام كامل
المستوى المهني: مبتدىء
الدرجة العلمية: البكالوريوس
الخبرة: سنتين
التصنيف: العمليات والدعم اللوجستي
آلية التقديم:
To Apply, please follwo the link:

Procurement and Logistics Assistant | Jobs at War Child Alliance