مطلوب مدير إداري

الوصف الوظيفي:
Vacancy Announcement
Médecins du Monde-France (MdM-F) is an international humanitarian organisation whose mission is to provide medical care for the most vulnerable populations, the world over, including France. It seeks to stimulate voluntary commitment from doctors, other health care providers, and from those whose expertise in other fields is needed for its activities, to enlist all competent support required for the achievement of its projects, and to seek, at all times, to encourage close working relationships with populations in its care.

MdM is currently looking for a qualified candidate to fill the position of Administrative  Manager based in Nablus.

Duration: 12 Months renewable subject to funding availability and satisfactory performance.
Start date: ASAP.
Site of Responsibility: WB Field Office- Nablus .
Hierarchical supervision: Field Coordinator Nablus.
Functional supervision: Finance Coordinator and HR Coordinator.
Supervisory Responsibilities: 1 HR Assistant, 1 Finance Assistance and 1 Office Keeper.
Category: 7 - Level A.
MAIN OBJECTIVE
Ensure the effective management of the Nablus base’s financial, accounting, administrative, and human resources functions, in compliance with MdM procedures, donor requirements, and applicable Palestinian laws.

Tasks & RESPONSIBILITIES
Main responsibilities and activities of the Administrative Manager can change according to the organization of the work and to the composition of the team.

HR Management:
Under the supervision of the FieldCo and in close collaboration with HRCo, planning, overseeing, and ensuring the implementation of processes related to recruitment, training, briefing, induction, evaluation, potential identification, development, and communication for all staff in the base.
Ensures all staff in the Project (National, International, Regional, visits, etc.) is properly briefed and/or inducted.
Works closely with various departments, increasingly in a consultancy role, responsible with the other line managers to understand and implement policies and procedures (e.g. holiday plan, training plan)
Under the supervision of the FieldCo and in close collaboration with HRCo, supports Managers in identifying training needs, conducting accurate performance evaluations, and recognizing potential, to enhance staff capabilities and their contributions to mission objectives.
Insures the implementation of the internal working rules per Palestine labor law and MdM regulations
Responsible of Nablus staff health and workmen insurance by being the focal point with the service provider, maintain proper financial follow up
Update and validate the HR database management and the monthly payment of salaries and other payments, including the payment of income tax to local authorities
Under the supervision of the FieldCo and in close collaboration with HRCo, ensures that JDs are updated by the direct supervisor according to the changes in the positions and to the needs of the program.
Provide the Field Coordinator and line managers with technical HR guidance on internal conflicts, disciplinary matters, labor law, and MdM HR procedures, while ensuring appropriate documentation and confidentiality.
Support the implementation of disciplinary procedures under the supervision of the Field Coordinator and in close coordination with the HR Coordinator, in accordance with MdM policies and applicable labor law. Under the supervision of the FieldCo and in close collaboration with HRCo, implements the disciplinary policy of the mission.
Ensures good internal communications and the effective circulation of information within the Nablus base
Updates the organization chart according to the recruitment plan and budget
Monitor the status of staff vacation days monthly
Monitor employee attendance/absence daily
Monitor the archiving of employee information
Administrative Management:
Manage day-to-day office administration and ensure effective implementation of policies and procedures.
Establish and maintain efficient document filing and archiving systems for all administrative and financial records.
Contribute to the preparation of administrative audit reports in accordance with MdM internal regulations.
Contribute to the development of agreements and memoranda of understanding by ensuring compliance with MDM administrative and financial procedures.
Financial Management :
Oversee financial operations, including bookkeeping, payroll processing, and cash management.
Monitor budget utilization and provide regular financial reports to the management team.
Prepare and review monthly financial statements and ensure timely submission to the SMT.
Review and financially validate Mission Requests, Purchase Requests, Purchase Orders, and other expenditure requests before operational approval.
Verify budget availability, the accuracy of the proposed budget line and allocation, the eligibility of the expenditure, and compliance with donor and MdM financial requirements.
Provide clear financial guidance to requesters regarding budget allocation, supporting documents, financial procedures, and any required corrective actions.
Ensure a clear separation between financial validation, operational approval, procurement processing, and payment authorization, in line with MdM procedures.
Immediately flag any financial risk, insufficient budget, incorrect allocation, missing documentation, or non-compliance to the Field Coordinator and Finance Coordinator.
Ensure compliance with donor regulations and local tax laws, including proper filing of financial documentation.
Support internal and external audits by providing necessary financial records and documents.
Maintains the accountancy of the Nablus base in strict compliance with MDM procedures and ensures monthly financial closing with SAGA software.
Ensures that all transactions are supported by financial justifications and translated into English.
Ensures that hard copies of the monthly accounting are sent to Jerusalem no later than the 10th of the month.
Manages MDM bank account and petty cash in Nablus.
Manages monthly funds requests for Nablus base in collaboration with the Nablus management team and ensures timely submission of base treasury requirements each month.
Oversee the proper use and allocation of funds and provide financial validation for all base expenditure requests, including verification of budget availability, correct budget allocation, cost eligibility, supporting documentation, and compliance with MdM and donor financial procedures.
Prepares first draft of annual budget revision and ensures submission of base requirements with appropriate forecast and timeline.
Ensures monitoring of monthly budget, preparation of draft annual budget of Nablus base and budget of project proposals.
Financially validates base Mission Requests, Purchase Requests, and Purchase Orders in accordance with the approved budget, correct budget allocation, MdM procedures, donor requirements, and the availability of adequate supporting documentation.
Member of the procurement tender committee on behalf of finance.
Monitors financial agreements and implementation process with partners by ensuring existing supporting financial documentation in accordance with the partnership agreement and financial regulations of the partners and MdM for any reimbursement.
To train local partners on MdM regulations and tools.
Compliance
Coordinate the follow-up and timely closure of internal and external audit findings related to the Nablus base, and ensure that corrective actions are properly documented and implemented.
Monitor financial and administrative compliance risks and regularly report identified gaps and required mitigation measures to the Field Coordinator and relevant technical coordinators.
Representation and coordination:
At the request of the direct supervisor, represent MDM toward local authorities in Nablus
Document all presentations in meeting minutes
Reporting :
To submit reports to the Field Coordinator, Admin Coordinator and HR coordinator.

Others:
Supervise and mentor the Nablus Finance and HR personnel by providing guidance and capacity-building opportunities.
Promote a positive work environment and team collaboration across departments.
Maintain good social and professional relations with national and international colleagues.
Attend team meetings and provide qualitative input.
Interpret and translate when necessary.
Perform any other additional duties as requested by their direct supervisor.
متطلبات الوظيفة:
REQUIRED SKILLS AND COMPETENCES
Bachelor’s degree in Accounting, Finance, Business Administration, or another closely related field.
Minimum of five years of relevant professional experience, including at least three years in financial, accounting, administrative, and HR management within an international or national NGO.
Demonstrated experience in budget monitoring, financial validation, accounting closure, cash and bank management, payroll, audits, taxation, and financial reporting.
Strong knowledge of financial and accounting systems, HR management processes, administrative procedures, and internal control mechanisms.
Previous experience using SAGA or similar accounting software is a strong asset.
Good understanding of donor financial requirements and compliance standards. 
Strong understanding of financial systems, HR software, and administrative practices.
Knowledge of Palestinian labor law and tax regulations.
Excellent problem-solving and decision-making skills.
Strong communication and interpersonal abilities.
Ability to prioritize tasks, manage time effectively, and work under pressure.
Fluency in English and Arabic (both written and spoken).
Computer skills (word, excel, PowerPoint, statistics software, etc.).
تفاصيل الوظيفة:
المسمى الوظيفي: Administrative Manager
آخر موعد للتقديم: 04.08.2026.
المكان: نابلس
طبيعة العمل: مكتبي أو ميداني (مقر العمل)
نوع الوظيفة: دوام كامل
المستوى المهني: مدير/ تنفيذي
الدرجة العلمية: البكالوريوس
الخبرة: 5 سنوات
التصنيف: المحاسبة، الإقتصاد والعلوم المالية الإدارة والأعمال الموارد البشرية
آلية التقديم:
Interested and qualified candidates can apply online through 
https://hr.accessline.ps/public/32/applicants