مطلوب موظف لوجستي

الوصف الوظيفي:
Terre des hommes (Tdh) is a leading organization worldwide on child protection, which accumulates over 40 years of experience in the Palestinian context. Tdh aims at contributing to develop and  improve child protection systems and juvenile and gender justice. Tdh’s strategic plan creates a comprehensive framework for action that combines axes on operations, advocacy, research and quality and accountability, with a view to creating lasting and meaningful change in the lives of children.  As part of the Project Implementation Team, and under the supervision of the Head of Office, and the functional support of the Logistics and Security Coordinator, the Logistics Officer  will be in charge of all logistic, admin and security  tasks for Jerusalem and West Bank operations
Supply Chain  
Coordinate, in close collaboration with the logistics Manager the supply chain processes and systems as per Tdh’s standard operating procedures.
Supervise administration related activities, in close relation with the Finance-Admin Coordinator and in accordance with Tdh purchasing and payment procedures.
Ensure timely ordering and delivery of goods.
lead bid analysis and draft contracts & purchase requests, purchase orders for suppliers.
Logistical transaction
Supervise the timely execution of all curative and preventive maintenance and repairs of all Tdh equipment and facilities in order to ensure its good condition and usability.
Work with Jerusalem Office team to ensure that the Terre des hommes logistics systems and procedures are followed.
Oversee the logistical filing system, ensuring the proper documenta-tion and organization of equipment manuals, maintenance schedules, and log records (e.g., vehicle log sheets, waybills, maintenance re-ports). Additionally, ensure all relevant documents are uploaded to the Village platform.
Ensure accurate tracking and processing of purchase requests, con-tracts, and fuel consumption records, maintaining up-to-date.
Maintain and follow up on all aspects of information technology including deployment of new equipment.
 
Fleet Management       
Organize transportation according to the needs in collaboration with Head of Office and field teams.
Follow-up the fuel consumption of the vehicles according to Tdh standards. Ensure vehicle refueling and maintain enough emergency fuel stock for fleet vehicle.
Ensure regular maintenance of fleet bearing in mind safety and well-being of team members during movements.
Keep up-to-date records of all movements utilizing the logbook placed in each vehicle
Report any fleet issues to the line manager
 
Permits and travel support
Act as the permits liaison focal point (Submit and follow up on permits to Gaza, submit and follow up on permits to Jerusalem for West Bank and Gaza Staff).
Support visitors with visa applications,
Support visitors with internal travel arrangements
Support staff with work related external travel arrangements (visa application, ticket booking, taxi pickups)
 
Expat Staff Support
Arrange for the short term and long-term accommodation of Ex-pat staff
Provide logistical support as needed
 
Asset Management
Maintain up to date inventories, including user identification, tracking and stocking documentation of all assets,
Maintain a record of all assets, existing and newly purchased, and notify line manager of needs of new equipment
 
Facility Management  
 
Support and report the payments’ costs related to the maintenance and use of office facilities.
Ensure all facilities are fit for use and report any issues to line manager.
Conduct regular maintenance and repairs as needed to ensure the continuity of activity.
General             
Collaborate with the line manager in term of raising issues as needed and working together to promote a strong team.
Ensure clear positive communication with all members of the office and the delegation.
Maintain an organized style of work, making suggestions to the line manager concerning improvements that could be made to the logistics systems that are the Officer’s responsibility.
Keep accurate and up to date information concerning reporting requirements for fleet management, Tdh equipment, facilities and ICT and make this available to other staff on request.
Drive Tdh vehicle with Tdh staff, as needed
Reporting & Communication
Produce and submit a monthly report and contribute to quarterly reports.
Document regularly logistics activities and monthly management of sources of verification.
Report any incident related to logistics to the line manager.
 
Security            
Comply with Tdh Security Regulations.
Report any urgent issue and security related updates to the line manager
Support the line Manager in delivering security briefings to visitors and security updates to staff
Tdh Policies
Commit to respect the Tdh Child Safeguarding Policy (CSP), Tdh Code of Conduct and Tdh Protection from Sexual Exploitation and Abuse (PSEA) Policy.
Be proactive with respect to the aforementioned policies and show leadership to all Tdh staff.
Report cases of abuse on children as identified.
Maintain and ensure a culture of strict confidentiality - inter Tdh staff and between Tdh staff and non Tdh employees.
 
Others
Undertake other duties as required by the line manager.
Competencies
 This function requires the mastery of Personal, Social and Leadership Competencies (PSLC), Technical and Methodological Competencies (TMC) as well as Professional Competencies
In particular:
- Cooperates and contributes to achieving goals
- Communicates in a clear, concise and responsible way
- Shares knowledge Masters the tools and applications both general and activity-specific based.
- Collects the necessary information regarding professional activities
Pays attention to the best practices and develops the professional practices related to the field of work or area of responsibility
 
Tdh Global Code of Conduct and Risk Management Policies:
 
Fully complies with Tdh’s Global Code of Conduct and systematically reports any breach to the Code through the whistleblowing procedure raises awareness within the Foundation on abuse and violence and the rights deriving therefrom, respecting the rights and dignity of children, members of the communities and our own Staff
 
Commits to respecting Risk Management Policies including Safeguarding Policies (Child Safeguarding Policy, Policy on the Protection against Sexual Exploitation and the Directive on Staff Misconduct at the Workplace), Safety and Security Policy and Anti-Fraud/Corruption and Prevention of the Financing of Criminal Activities Policies
 
Commits to reducing the risk of abuse and harm by developing a culture of open and informed leadership within the organization and in our work with children and the communities in which we intervene in. 
 
This job description may be amended in line with the activities or evolution of the Mission.
متطلبات الوظيفة:
Qualifications:

Bachelor degree in Business Administration, Finance or any other related degrees;
At least 3 years of experience in a similar position preferably with an INGO.
Fluency in English, Arabic. The working language in the office is English.
Highly developed verbal and written communication skills
Strong organizational and planning skills.
Ability to be flexible, cooperative and to work autonomously
Proactive and able to take initiative
Committed and self-motivated 
Able to manage stress and complexity
Proficiency with Microsoft Office applications (Word, Excel, PowerPoint);
Valid driving license with no restrictions, a must 
تفاصيل الوظيفة:
المسمى الوظيفي: Logistics Officer
آخر موعد للتقديم: 24.02.2025.
المكان: القدس
نوع الوظيفة: دوام كامل
المستوى المهني: متوسط الخبرة
الدرجة العلمية: البكالوريوس
الخبرة: 3 سنوات
التصنيف: العمليات والدعم اللوجستي
آلية التقديم:
Interested candidates should send their resume with a motivation letter on or before Monady, 24th of February 2025 at 4:00 PM to pse.jerusalemrecruitment@tdh.org, indicating your name, surname and the job title (Logistics Officer) in the subject line of your e-mail application.

Incomplete applications or applications received after the deadline will be disregarded.

Please note that while Tdh values every application, the recruitment process may be concluded ahead of schedule should Tdh identify a candidate who meets all the requirements. Tdh encourages interested applicants to submit their applications promptly.

Qualified candidates are encouraged to apply and those shortlisted will be contacted.

Tdh recruits qualified individuals without distinction ethnic background or Gender.

We thank all candidates for their interest to Tdh.