مطلوب منسق مشتريات- البنك الدولي

الوصف الوظيفي:
Position: Procurement Coordinator

Duty Station: Ramallah, Hebron, or Tubas with frequent travel across West Bank

Reporting to: Deputy Procurement and Logistics Manager, WB

Salary: between 7650 ILS – 9000 ILS per month depending on experience

WeWorld is an independent Italian organization that has been working in international cooperation and humanitarian aid for 50 years. Present in 27 countries with more than 120 projects, WeWorld operates in the following areas of assistance: humanitarian aid (prevention, emergency relief and rehabilitation), food security, access to water, health and hygiene, education, human rights (gender equality, prevention and combating violence against children and women, migration), global citizenship education, quality teaching and international volunteering. WeWorld works mostly with girls, boys, women and youth, actors of change in every community for a fairer and more inclusive world. WeWorld supports people overcoming emergencies and guarantees a life with dignity, opportunities, and a better future through human and economic development programs, in the framework of the 2030 Agenda.

Since 2020, WeWorld has rapidly expanded its operations in the West Bank and Gaza Strip, leading to a need for additional personnel to assist its current emergency operations, and to lead the future expansion in the development area.

Main Tasks and Responsibilities:

Procurement:
Responsible for effective and streamlined Supply Chain Management across WW-GVC mission;
Ensures strict application and respect of WW-GVC and donors procurement procedures and guidelines across all departments;
Support WeWorld staff in implementing correct procurement procedures;
Collaborates well with and supports all WeWorld staff to ensure understanding and correct implementation of procurement procedures;
Responsible to prepare, review and evaluate high level procurement procedures including competitive bidding, local & international tendering as well as lower level procurement;
Project planning; including creation of comprehensive procurement plans for each project, liaison with project managers, finance departments and HQ procurement unit on approval and updates of PPPs;
Reviewing of high level Supply, Service, Works and Framework Contracts;
Responsible for extensive Contract management and follow up including execution of complex supply, works and service contracts;
Coordinate with finance to ensure correct payment terms and schedules are respected for supplier payments;
Responsible for coordination between program teams to ensure supply chain is highly functioning and efficient;
Responsible for following up with the procurement team that existing/new suppliers are added to the oPT vendor data base on a rolling basis for all procurement processes done;
Responsible to follow up on vetting request send to the Procurement and Logistics Manager and Regional Procurement Specialist for all contracts above 10.000 EUR and for updating the vetting base on a yearly basis;
Following up on the updating of the Procurement Request Follow up and highlighting any major delay in both procurement processes and pending payments to the Procurement and Logistics Manager;
Reaches out ahead of time to PMs to signal the end of programme contracts and following up on the preparation of contract amendments where necessary by the procurement officer and procurement assistant;
Responsible for taking a proactive approach to follow up on procurement activities for each project to ensure timely adherence to the PPP;
Following up on updating all PPP to be updated a bi-weekly basis by COB Thursday by the Procurement Officers/Procurement and Logistics Assistant;
Ensure compliance to procurement procedures across WW-GVC mission and mitigate instances of fraud, collusion, and conflict of interest;
Ensure procurement documents and files are archived and organized correctly according to Archiving Guidelines to ensure effective organization and compliance for audits and reviews for all responsible projects;
Following up that the procurement team prepares all program related GRN/CCs before handing them over to the field officers for review and sign, and provides technical guidance to finance team on payment terms and correct documentation needed to proceed accordingly.
Input procurement data for Interim and final procurement reports in accordance to donor needs;
Work with Procurement and Logistics Manager for reviewing procurement documentation for internal and external audits;
Procurement/ Finance Activities

Supports the Procurement and Logistics Manager and Finance team in preparing new program expenses monitoring tools and following up on pending programme payments;
Checks the expense report shared by finance on a bi-weekly basis to follow-up on the payments pending/done related to program activities and communicates with suppliers;
Management/Coordinator tasks

Supervises directly the Procurement Officer in Khalil and the Procurement Assistant in Tubas;
Responsible for checking that all tracking tools such as PRFU, FWA Monitor Expense Tracking, Procurement Plans etc. are updated regularly and follows up until this is the case
Reviews all tender documents before sending to line manager
Proactively introduces new ideas on how to improve procurement processes and collaboration with other departments
Preparing, launching and evaluating all new FWA
Following up on existing FWAs and initiating timely renewals if necessary
Preparation, review and follow up of all derogations
Participation in relevant meetings on identifying areas of improvement for the mission’s procurement.
Following up with the procurement team on updating the vendor data base.
Responsible for collaborating and communicating with cross-departmental Coordinators for tool creation to streamline procurement and payment processes.
Coordination and Support

Supports Country Representatives and Country Management Team with any procurement needs;
Coordinates with the Operations Unit, Program Managers, Area Manager and program team to ensure supply chain is highly functioning and efficient;
Supports coordination team as needed with any other procurement related tasks;
Prepares other reports for project needs as requested;
Other

Performs any other duty as required by the Line Manager;
The duties and responsibilities set forth above are not exhaustive and the role holder may be required to perform additional duties requested by the Line Manager.
متطلبات الوظيفة:
Required Qualifications:

Bachelor’s degree in Procurement, Engineering, Business Administration, or a related field, or an equivalent combination of education and relevant professional experience in logistics or procurement

Minimum experience of 3 years relevant in an NGO

Minimum experience of 2 years in same or similar role

Fluency in English, Arabic is desirable

Legal right to work in West Bank

Residence in or near the advertised duty station

Willingness to travel to other WeWorld offices in WB

Strategic Planning experience with strong analytical skills

Representation experience with institutions and participation in coordination meetings
تفاصيل الوظيفة:
المسمى الوظيفي: Procurement Coordinator- WB
آخر موعد للتقديم: 08.11.2026.
المكان: رام الله والبيرة، الخليل، طوباس
طبيعة العمل: مكتبي أو ميداني (مقر العمل)
نوع الوظيفة: دوام كامل
المستوى المهني: متوسط الخبرة
الدرجة العلمية: البكالوريوس
الخبرة: 3 سنوات
التصنيف: الإدارة والأعمال الهندسة
آلية التقديم:
WeWorld is an equal opportunity organization and will not allow discrimination based upon age, ethnicity, ancestry, gender, national origin, disability, race, size, religion, sexual orientation, socioeconomic background, or any other status prohibited by applicable law. WeWorld has also a zero-tolerance approach to any harm to, or exploitation of, a child or a vulnerable adult by any of our staff, related persons or partners. Safeguarding checks are part of the selection process. WeWorld commitment to being a safe organization begins with the staff recruitment process which includes meticulous checks, such as criminal records checks or check disclosure of previous convictions, to ensure children and vulnerable people are safeguarded and abuse is prevented. WeWorld promotes a welcoming, diverse and discrimination- and harassment-free workplace and expects the highest standards of behaviour from all its staff, who are requested to adhere to the principles and behavioural rules defined in the CoEC and the Organisational Policies. The CoEC and all the internal policies can be found here: Apply Online.

Interested qualified candidates should Click on Apply Now no later than 08 Nov 2026, 11:00 AM.

Noting that the CVs and applications must be submitted only in English, and any application received in Arabic would be automatically disregarded.