مطلوب مشرف وحدة المشتريات والتعاقدات

الوصف الوظيفي:
The A.M. Qattan Foundation is seeking to recruit a highly motivated individual for the position of Supervisor, Procurement and Contracting Unit to work in its offices in Ramallah. Following is the description of this position:

Job Title: Supervisor, Procurement and Contracting Unit
Job Type: Full time
Line of Responsibility: Director of Administration
Work Location: Ramallah

Job Objectives:
Run the Foundation's procurement and contracting cycle for goods, services, and works, ensuring timely, cost-effective, and transparent acquisition in line with Foundation policies, donor requirements, and the approved budget, and in compliance with applicable laws and regulations. The Supervisor oversees the Procurement and Admin Assistant, manages supplier relationships, and refers high-value, high-risk, and policy matters to the Director of Administration.
متطلبات الوظيفة:
Responsibilities & Duties:
Procurement Operations

Support departments and programmes in forecasting needs and preparing their procurement plans and consolidate them into the annual procurement and contracting plan for approval.
Schedule procurement activities across the year to ensure timely processing and to accommodate urgent or unplanned purchases.
Review purchase requests for completeness, specifications, and budget availability before initiating procurement.
Manage tendering and quotation processes within approved thresholds: invite and receive bids, coordinate evaluation committees, and prepare award recommendations for approval.
Process purchase transactions for equipment, materials, supplies, and services.
Support emergency and exceptional-context procurements (e.g. for Gaza) by applying approved interim procurement guidance and flagging related risks.
Update the procurement tracking sheet regularly with the status of planned and ongoing procurements.
Maintain accurate and up-to-date procurement databases covering purchase requests, POs, contracts, vendors, warranties,…etc.
Contracting

Draft and review contracts, framework agreements, consultancy agreements, and MoUs using the Foundation's approved templates.
Ensure contractual terms protect the Foundation's interests, consulting the Foundation's legal counsel where needed.
Monitor contract implementation, renewals, amendments, and close-out.
Follow up on contractual issues and variations and escalate disputes to the Director of Administration.
Maintain an updated list of all contracts/agreements/MoUs.
Vendor and Market Management

Identify, screen, and register new suppliers by verifying legal status, technical capacity, and past performance.
Conduct supplier pre-qualification using identified criteria (e.g. eligibility, experience, capacity, price competitiveness).
Evaluate supplier performance against agreed criteria and recommend suspension or blacklisting.
Monitor markets and check prices and availability to identify trends, shortages, or alternative sourcing options, particularly in restricted or emergency contexts.
Maintain and regularly update the approved vendor list as per the policy.
Compliance, Systems and Controls

Ensure that all procurement and contracting activities comply with the Foundation's procurement policy, financial procedures, donor requirements, and applicable laws.
Conduct periodic compliance reviews of procurement and contract files and follow up on corrective actions.
Ensure evaluation committee members sign conflict-of-interest and confidentiality declarations, and that suppliers are compliant with applicable laws.
Develop and update procurement and contracting templates (e.g. RFQs, RFPs, evaluation forms, purchase orders, contracts) and standard operating procedures.
Propose updates to the procurement policy and improvements to procurement processes and systems.
Maintain complete procurement records and audit trails, and support internal, external, and donor audits.
Report compliance issues, exceptions, and waivers to the Director of Administration.
Management and Reporting

Supervise, guide, and evaluate the Procurement and Admin Assistant, and distribute the unit's workload.
Provide orientation and guidance to Foundation staff on procurement procedures and ethical standards.
Represent the unit in procurement-related meetings and supplier engagements as delegated by the Director of Administration.
Prepare monthly, quarterly, and annual procurement reports, including KPIs, to the Director of Administration, and provide inputs to the Foundation's semi-annual and annual reports.
Perform any other related tasks assigned by the Director of Administration.
Competencies:

Effective communication skills (in English & Arabic).
Ability to plan, organise, and prioritise.
Ability to supervise, guide, and delegate.
Excellent interpersonal and negotiation skills.
Integrity and commitment to confidentiality and ethical standards.
Ability to manage ambiguity.
Ability to optimise work processes.
Education:

Bachelor's degree in business administration, logistics, supply chain management, or related field.
A professional procurement certification (e.g. CIPS) is an asset.
Experience:

At least five years of relevant work experience in procurement and/or contracting, including at least two years in a supervisory or lead role.
Technical Skills:

Excellent knowledge of and relations with potential suppliers of goods and services.
Good knowledge of contract drafting and of donor procurement requirements.
Excellent knowledge of Microsoft Office.
Knowledge of supply chains and customer services.
Strong analytical skills and attention to details.
Proficiency in using procurement and inventory management software.
Excellent report writing skills.
تفاصيل الوظيفة:
المسمى الوظيفي: Supervisor, Procurement and Contracting Unit
آخر موعد للتقديم: 29.10.2026.
المكان: رام الله والبيرة
طبيعة العمل: مكتبي أو ميداني (مقر العمل)
نوع الوظيفة: دوام كامل
المستوى المهني: متوسط الخبرة
الدرجة العلمية: البكالوريوس
الخبرة: 5 سنوات
التصنيف: الإدارة والأعمال العمليات والدعم اللوجستي المشتريات والتوريد
آلية التقديم:
Interested individuals should submit the application coupled with their CV and letter of interest using the following link:

Apply Online

Deadline for submitting applications is Thursday 29.10.2026. Only potential candidates will be contacted for interviews.

Due to the urgency to fill this role, applications will be reviewed on a rolling basis. Kindly note that the position might be filled before the vacancy announcement is closed; therefore, early applications are encouraged.