مطلوب مسؤول العمليات ودعم الفريق

الوصف الوظيفي:
Background         
The Palestinian Investment Preparation Facility Project is a World Bank–financed initiative implemented solely by the Ministry of Finance and Planning (MoFP). PIPFP supports the Government's efforts to build a pipeline of high-quality, investment-ready projects across priority sectors of the Palestinian economy through demand-driven technical assistance, feasibility studies, and institutional capacity-building within MoFP and relevant sectoral counterparts.

Effective project implementation depends on robust operational, financial, procurement, and administrative support within the Project Implementation Unit (PIU). MoFP is therefore seeking to appoint a qualified Operations Officer & Team Support to provide cross-cutting operational assistance to the PIU, ensuring that project activities are carried out efficiently, in compliance with World Bank procurement and financial management regulations, and in accordance with applicable Palestinian national procedures.

Assignment Objective
The Operations & Team Support Officer will provide reliable, responsive, and well-organized operational support to the PIPFP Project Implementation Unit across four inter-related functions: financial management support, procurement support, administrative and logistics management, and data and document management. The Officer will work under the direct supervision of the PIU Team Lead and will interact regularly with the project's Financial Management Specialist, Procurement Specialist, M&E Specialist, Social Specialist, Environmental Specialist, and Project Preparation Feasibility Specialist and external consultants and technical assistance providers engaged under PIPFP.
متطلبات الوظيفة:
Reports to: Project Implementation Unit (PIU) Team Lead

Scope of Work
The Operations & Team Support Officer will be responsible for the following specific duties, organized across the functional areas set out below.

Financial Management Support

Assist in the processing of project payments, including the verification, organization, scanning, and secure electronic archiving of all supporting documentation required under World Bank financial management procedures.
Ensure completeness and accuracy of payment files prior to submission for approval, cross-checking supporting documents against approved budgets, contracts, and disbursement records.
Follow up with MoFP's relevant directorates on payment approvals, disbursement requests, and fund releases, maintaining a payment tracking log for the PIU.
Assist in the preparation of financial reports as needed.
Maintain properly organized and labelled filing systems — both physical and digital — for all financial documentation, ensuring audit readiness at all times.
Procurement Support 

Assist the Procurement Specialist with procurement processes across all PIPFP components.
Prepare, organize, and maintain complete procurement files for each contract, ensuring all required documentation is present, accurately labelled, and audit-ready.
Support the preparation and uploading of procurement notices and contract award information on the World Bank's Systematic Tracking of Exchanges in Procurement (STEP) platform, under the guidance of the Procurement Specialist.
Assist in the administrative aspects of consultant and supplier on-boarding.
Administrative and Logistics Management 

Support the day-to-day administrative operations of the PIU, ensuring a well-organized and efficiently functioning office environment.
Coordinate logistics for PIU-organized workshops, training sessions, stakeholder consultations, and meetings — including venue booking, invitations, catering, audio-visual arrangements, and participant communication.
Manage office supplies, equipment, and inventory, maintaining an up-to-date asset register and ensuring timely replenishment of consumables.
Follow up on arrangements for official travel for PIU staff and consultants, including flight and accommodation bookings, per diem calculations, and preparation of travel authorization documents in line with MoFP procedures.
Support the scheduling of meetings, prepare draft agendas in coordination with the relevant staff member or Team Lead, circulate supporting materials in advance, and prepare and distribute accurate minutes of meetings.
Maintain the PIU's central correspondence register, tracking incoming and outgoing official letters and ensuring timely routing and follow-up.
General Duties

Perform any additional operational, administrative, or coordination tasks that may be assigned by the PIU Team Lead or PPU, consistent with the objectives and scope of this assignment.
Required Qualifications, Skills, and Competencies
Education

A minimum of a bachelor's degree from an accredited university in Business Administration, Public Administration, or a closely related discipline.
Experience

A minimum of three (3) years of relevant professional experience in administrative, operational, or project support roles, preferably within a project management or institutional setting.
Demonstrated knowledge of and experience with Palestinian Authority government rules, regulations, and administrative procedures is preferred.
Prior experience on projects financed by international development agencies—particularly World Bank-financed projects—is a significant advantage.
Experience with financial management or procurement support functions in a project context is preferred.
Technical Competencies

Proficient use of Microsoft Office applications, including Word, Excel, and PowerPoint; advanced Excel skills (including use of tables, formulas, and charts for tracking purposes) are required.
Demonstrated ability to design and maintain simple tracking tools, registers, and workflow management templates.
Familiarity with document management platforms (e.g., SharePoint, OneDrive, or equivalent) and electronic filing systems.
Skills and Personal Attributes

Excellent written and oral communication skills in Arabic; professional proficiency in English is required, including the ability to draft clear official correspondence and meeting minutes in both languages.
Strong organizational skills and exceptional attention to detail, with the ability to manage multiple tasks simultaneously and meet deadlines reliably.
Strong interpersonal skills, including the ability to work constructively within a multi-disciplinary team and to coordinate effectively with government counterparts, consultants, and external partners.
Ability to work under pressure, manage competing priorities, and maintain quality standards within a demanding project environment.
تفاصيل الوظيفة:
المسمى الوظيفي: Operations & Team Support Officer
آخر موعد للتقديم: 17.08.2026.
المكان: رام الله والبيرة
طبيعة العمل: مكتبي أو ميداني (مقر العمل)
نوع الوظيفة: دوام كامل
المستوى المهني: متوسط الخبرة
الدرجة العلمية: البكالوريوس
الخبرة: 3 سنوات
التصنيف: الإدارة والأعمال
آلية التقديم:
Please submit a resume and cover letter to the email PPU@mopic.gov.ps