مطلوب منسق إداري ومالي

الوصف الوظيفي:
Duty Station: Ramallah

Starting Date: February 2025

This is a full-time position and working hours are from Sunday to Thursday, 08:00 – 16:00.

PREMIERE-URGENCE INTERNATIONAL (PUI) is an international, apolitical, non-religious, and non-profit French organization intervening in 23 countries worldwide. PUI aims to provide a global response to the fundamental needs to people affected by humanitarian crises, from the emergency to the restoration of their autonomy and dignity. Première-Urgence and Aide Médicale Internationale merged in 2011 to offer a better range of lifesaving care and life-changing assistance to communities affected by extreme adversity.

PUI's humanitarian and development aid strategy in oPt focuses on providing support to populations affected by the coercive environment and subsequent IHL/HR violations in both the West Bank (WB) and the Gaza Strip (GS). PUI's programming incorporates interventions in several sectors, aiming at the prevention of livelihoods' loss and displacement as a consequence of protection threats, lack of services (health, education, WASH), and lack of access to agricultural lands or job opportunities.

Overall Objective:
The Finance and Administrative Coordinator is responsible for the sound financial, accounting, budgetary, and administrative management of the mission. He/She oversees a multi-donor portfolio of approximately EUR 10 million, covering projects funded by OCHA, ECHO, NRC-WBPC,  CDC, SIDA, and AFD across the West Bank and Gaza, and ensures full compliance with donor requirements, PUI procedures, and applicable statutory frameworks. He/She acts as the mission’s financial and administrative representative internally and externally.

Tasks and Responsibilities:

Financial, budgetary and accounting management: He/She is responsible for all aspects relating to finance, including budgetary and accounting elements, as well as the mission cash
Administrative and legal management: He/She supervises administrative records and guarantees that the status and functioning of the mission are in legal accordance with the requirements of the intervention country.
Representation: He/She represents the association in its relations with partners, authorities and different local players for the financial ,and administrative areas of the mission. He/She is proactive in the development of PUI's inter-NGO financial network (administrative, financial) .
Coordination: He/She centralizes and diffuses information within the mission and to headquarters for all financial and administrative, aspects of the mission, and consolidates the internal and external reporting for these domains.
Strategic Leadership, Resource Mobilization and Localization: He/She is a core member of the Country Office Senior Management Team and contributes to the delivery of the Country Office strategic plan.
Specific Objectives and Linked Activities

1. ENSURING SOUND FINANCIAL, BUDGETARY AND ACCOUNTING MANAGEMENT FOR THE MISSION

Financial
He/She elaborates and updates monitoring charts to ensure the financial equilibrium of the mission and prevent He/She analyses financial information and shares his/her conclusions with the coordination team, the base managers and the appropriate technical managers, as well as with the audit manager at headquarters.
He/She ensures the implementation and correct use of financial, accounting and budgetary procedures and management tools throughout the mission. He/She is responsible for briefing new expatriates and local employees on these rules and organizes ad hoc training when necessary.
He/She ensures, amongst other things, that expenditure procedures are respected and implements an internal control He/She also participates in the validation of procurement files.
He/She guarantees the compliance and the reporting of the allocation of each shared cost in accordance with the PUI procedure.
He/She is in charge of accounting and administrative documents and requests, during financial audits on the mission and at headquarters, and supervises their transmission to the audit focal point.
He/She is responsible for financial audits on the mission and supervises the transmission to headquarters of the necessary documents and information within the framework of headquarters’ audit.
Budgetary

He/She pilots the development of the mission budgetary framework for the year, and monitors/revises it at regular intervals, such as defined with the audit manager at headquarters.
He/She formulates project budgets within the framework of operations proposals (including budgetary narrative), respecting the procedures for each donor, in coordination with the coordination team and the appropriate field managers. He/She ensures therefore the cost coverage strictly linked to the proposed programs, but also to the fair distribution of mission operating costs throughout each project.
He/She prepares each month the budgetary monitoring for each project, which he/she communicates to the appropriate players in the mission and headquarters in accordance with the PUI financial calendar and analyses with them any discrepancies between forecast and actual figures.
He/She carries out budgetary projections at regular intervals in order to ensure the optimization of budgetary resources while amendment and ensures that all the documents are transmitted in due time to headquarters.
He/She ensures, throughout each project, that funds are correctly attributed, respecting the contractual framework in terms of eligibility rules (date, nature and procurement procedures) and reporting
He/She produces external financial reports for the donors that he/she transmits to the Head of Mission for transmission to headquarters with all the documents constituting the contractual report.
Accounting

He/She supervises the accounting assignment of transactions, ensures that expenditure is correctly assigned and carries out the monthly accounting closure having carried out all the necessary He/She then transmits the monthly accounts to headquarters in accordance with the PUI accounting monthly closing procedure.
He/She is responsible for the correct archiving of accounting documents according to the rules established by headquarters.
Cash Flow

He/She establishes the provisional cash flow with the teams and transmits to headquarters requests for transfers. He/She ensures that the amount of cash flow for the mission is sufficient for the requirements in the field over the period, taking into account possible donor payments carried out locally in these transfer requests to headquarters.
He/She is responsible for the bank accounts and funds for which he/she regularly controls the balances, and he/she organizes fund movements to the mission permanently mindful of the security of the transferred and stocked funds.
He/She ensures that payment requests to donors are made in accordance with contractual conditions whether it is a HQ or field fund transfert.
He/She ensures compliance with procedures concerning the funds transfer channels used by the mission are respected.
He/She validates the fund security policy with the HoM.
2. ENSURING SOUND ADMINISTRATIVE AND FINANCIAL MANAGEMENT FOR THE MISSION

Administrative & Financial Policies and Procedures

He/She contributes to the development, review, and update of administrative and financial policies, rules, procedures, and tools, in line with organizational standards, donor requirements, and local regulations.
He/She ensures the proper application of approved administrative and financial procedures, once validated by the Head of Mission and Headquarters.
He/She ensures that administrative and financial rules and procedures are known, understood, and applied by relevant staff, and that adequate tools and guidance are available to support their implementation.
He/She participates in the drafting and/or updating of internal administrative procedures and financial regulations and is responsible for monitoring their correct application across the mission.
Administrative Management and Financial Oversight

He/She validates and oversees administrative and financial aspects of staff-related actions (contracts, amendments, payments, end-of-contract settlements), without direct HR management responsibility, ensuring compliance with internal rules and local legislation.
He/She ensures the proper constitution, maintenance, and archiving of administrative and financial files, including staff files, supplier files, partner documentation, and contractual records.
He/She oversees payroll processes from a financial and compliance perspective, ensuring accuracy, budget availability, timely payments, and correct accounting treatment.
He/She provides technical advice and administrative/financial support to department heads and field teams on administrative, contractual, and financial matters.
Organization of work

He/She supports the definition of administrative and financial requirements during project design, proposal development, and budget revisions, in coordination with program teams.
He/She ensures that staffing structures and administrative arrangements are financially sustainable and compliant with donor and organizational frameworks.
Administrative & Financial Risk Management

He/She ensures that staffing structures and administrative arrangements are financially sustainable and compliant with donor and organizational frameworks.
He/She ensures that administrative and financial practices comply with local legal, fiscal, and regulatory frameworks, coordinating with external advisors when necessary.
He/She supports risk prevention and mitigation measures related to fraud, misuse of funds, non-compliance, or weak administrative controls.
He/She ensures proper documentation, data management, archiving, and confidentiality of all administrative and financial records, in both physical and digital formats.
3. ENSURING THE ADMINISTRATIVE AND LEGAL MANAGEMENT OF THE MISSION

He/She ensures the registration of PUI in the country and with the different State departments (Tax office, Immigration Authorities, National Insurance society, Planning Ministry…) respecting current administrative procedures, legal and fiscal requirements.
He/She operates a legal, administrative and fiscal watch on the country of the mission as part of his contextual analyisis.
He/She participates in the drafting of contractual documents for the mission (with the authorities, NGO partners, suppliers, insurers, vehicle and rented property owners…) and ensures their monitoring.
4. ENSURING THE CIRCULATION OF INFORMATION, THE COORDINATION AND THE REPRESENTATION FOR “ADMIN” QUESTIONS

He/She ensures an efficient circulation of information to field, capital and headquarters teams.
He/She drafts or participates in the drafting of internal activity reports for everything dealing with financial, budgetary, accounting, administrative and legal management for the mission.
He/She ensures the administrative coordination at mission level by regular visits to the bases, controls, monitoring, training, etc…
Internally, he/she is the representative for PUI with the Personnel representative instances, either legally compulsory or not.
Externally, he/she represents PUI with the legal, fiscal and administrative authorities (Work inspectors, Tax office, collection organizations…). He/She develops and maintains relationships with partner entities, in particular within the NGO forum for coordination for everything dealing with administration, donors and human resources.
5. SUPERVISING AND MANAGING “ADMIN” TEAMS

He/She supervises all the admin team, directly or not. He/She drafts and validates financial job descriptions and carries out or delegates performance appreciation interviews. He/She animates work meetings, arbitrates possible conflicts, and defines priorities and activity timings.
He/She participates in the recruitment of members of the admin team.
He/She ensures and/or supervises continuous development training for procedures and tools of PUI for local and international members of the admin team, at the capital and on the bases.
He/She supports the Base Managers in their admin activities, in a functional and non-hierarchical relationship.
He/She elaborates the admin department action plan according to the objectives defined in the annual mission program.
6. STRATEGIC LEADERSHIP, RESOURCE MOBILIZATION AND LOCALIZATION

He/She is a core member of the Country Office Senior Management Team and plays a critical role in the delivery of the Country Office strategic plan.
He/She leads the mission master budgeting process and works closely with the Programme team to translate strategic priorities into operational and financial plans.
He/She provides strategic financial leadership and guidance for resource mobilization, including donor budgeting, costing, and financial inputs to proposals and amendments.
He/She supports localization efforts through partner engagement, financial capacity strengthening, and the development of sustainable financial and administrative systems.
He/She actively participates in senior-level discussions related to securing the operational base, organizational structure, competencies, and costing, with access to technical support from HQ or regional advisors as required.
متطلبات الوظيفة:
Required Knowledge and Skills

Training:
Required: Financial/accounting management
Desirable: Project management / Human Resources Management

Professional Experience:
Required:

Humanitarian
International
Technical
Knowledge and Skills:
Desirable: Knowledge of institutional donor procedures (CDC-S, ECHO, AAP, UN agencies…)

Languages:
Required: Arabic and English

Software:
Required: Pach Office (Excel compulsory)
Desirbale: Saga

Required Personal Characteristics:
Good stress management
Resistance to pressure
Analytical capability
Organized and methodical
Reliable
Strong sense of responsibilities
Strong listening and empathy skills
Ability to adapt, manage priorities and be pragmatic
Diplomatic and with a sense of negotiation
Good communication skills
Honesty and rigor
تفاصيل الوظيفة:
المسمى الوظيفي: Administrative and Financial Coordinator
آخر موعد للتقديم: 05.02.2026.
المكان: رام الله والبيرة
طبيعة العمل: مكتبي أو ميداني (مقر العمل)
نوع الوظيفة: دوام كامل
المستوى المهني: إداري/ إشرافي
الدرجة العلمية: البكالوريوس
الخبرة: 5 سنوات
التصنيف: المحاسبة، الإقتصاد والعلوم المالية
آلية التقديم:
PUI provides a work environment that reflects the values of integrity, diversity and gender equality. Therefore, we strongly encourage applications from women and underrepresented cultural or social groups, particularly people with disabilities and people from communities highly affected by occupation-related violence (including settler violence).

All PUI workers adhere to the values and principles outlined in the PUI Code of Conduct and policies, including the Protection from Exploitation and Abuse Policy and the Child Protection Policy.”

If you believe you are the candidate we are looking for, you could apply using the two mandatory steps:

1. Please fill in the form in the link below

ADMINISTRATIVE AND FINANCIAL COORDINATOR – APPLICATION FORM

2. In addition, please submit a cover letter and a detailed resume before Thursady, February 5, 2026 by sending an e-mail to hr@premiere-urgence-pal.org. Please indicate the Position Title "Administrative and Financial Coordinator" in the E-mail subject line.

Incomplete applications or Unfilled Forms will not be considered. Only short-listed candidates will be contacted.