مطلوب مسؤول الموارد البشرية والدعم التنفيذي

الوصف الوظيفي:
EcoPalestine is seeking to hire a Human Resources and Executive Support Officer to primarily support the Director of EcoPalestine, while also leading all core Human Resources functions for the organization and contributing to a positive and well-organized work environment. 

Reporting to: Palestinian Director, working closely with the Deputy Director

Contract Duration: One year, with the possibility of extension
Duty Station: Ramallah, Palestine

Human Resources Duties and Responsibilities

Prepare, update, and revise job descriptions in coordination with relevant supervisors
Advertise vacant positions and manage the recruitment process, including shortlisting, interview coordination, reference checks, and preparation of offers and employment contracts
Coordinate onboarding and orientation for new employees and support training for existing staff
Follow up on employee health insurance and work-related accident insurance files
Maintain organized and up-to-date HR filing systems (electronic and hard copy), ensuring confidentiality and accuracy
Monitor employee attendance, timesheets, leave balances, and monthly HR reports for payroll processing
Support the implementation of staff development, wellbeing, and capacity-building initiatives
Coordinate annual staff performance evaluation processes
Implement annual employee satisfaction surveys in coordination with the MEAL team
Safeguard Code of Conduct and the organization’s policies and procedures and maintaining a safe and positive work environment
Propose updates and improvements to HR policies, procedures, and tools related to recruitment, remuneration, disciplinary measures, and staff development
Review the HR Manual annually and coordinate updates and Board approval as required
Prepare and disseminate internal announcements and staff communications
Perform any other HR-related duties as requested by the direct supervisor
Executive Support to the Director:

Provide high-level administrative support to ensure the efficient functioning of the Palestinian Director’s office
Manage and coordinate the Director’s schedule with discretion and professionalism
Coordinate regular and ad-hoc meetings (Senior Management Team, Board, and staff meetings), including scheduling, agenda preparation, documentation, follow-up actions, and minutes
Prepare briefing materials, presentations, and background documents for the Director
Coordinate travel arrangements and logistical support for the Director
Assist in drafting and editing official correspondence in Arabic and English
Support the Director in drafting and editing reports, concept notes, and proposals
Coordinate Board of Directors’ meetings, including preparation of minutes, collection of signatures, and secure filing of records
Liaise with the organization’s legal advisor regarding annual reporting requirements to the Ministry of Interior
Communication and Information Management

Screen and manage incoming and outgoing communications for the Director, ensuring appropriate follow-up and prioritization
Facilitate effective communication between the Director, staff, and offices regionally
Maintain organized, up-to-date electronic and hard-copy filing systems
Ensure the secure handling of confidential and sensitive information
Answer phone calls, schedule meetings, and assist visitors
Support logistical and preparatory arrangements for conferences, events, and workshops
متطلبات الوظيفة:
Main Skills and Requirements
University degree in Business Administration, Public Administration, Human Resources, or a related field
Minimum of three (3) years of relevant administrative and/or HR experience, preferably within an NGO or international organization
Fluency in Arabic and English (written and spoken)
Demonstrated ability to handle confidential information with discretion and professionalism
Strong organizational skills with the ability to manage multiple tasks and priorities
Excellent written and verbal communication skills
Ability to work effectively in a multicultural and multi-ethnic environment
Proactive, self-motivated, and committed to continuous self-development
Proficiency in MS Office applications (Word, Excel, PowerPoint), Google Workspace tools, Zoom, and other communication platforms
Strong internet and email management skills
EcoPalestine is an equal opportunity employer. We are committed to providing equal employment opportunities to all qualified applicants and employees, regardless of gender, age, disability, marital status, ethnic or social background, religion, or any other characteristic protected by applicable laws. We value diversity and inclusion and encourage applications from all segments of society.
تفاصيل الوظيفة:
المسمى الوظيفي: Human Resources and Executive Support Officer
آخر موعد للتقديم: 02.01.2025.
المكان: رام الله والبيرة
طبيعة العمل: مكتبي أو ميداني (مقر العمل)
نوع الوظيفة: دوام كامل
المستوى المهني: متوسط الخبرة
الدرجة العلمية: البكالوريوس
الخبرة: 3 سنوات
التصنيف: الموارد البشرية
آلية التقديم:
Interested candidates are kindly requested to apply by sending their application to muna@ecopalestine.org