مطلوب سكرتير

الوصف الوظيفي:
Medecins Sans Frontieres (MSF – Doctors Without Borders) is an international humanitarian aid organization that provides assistance in more than 60 countries to populations in distress, to victims of natural or manmade disasters and to victims of armed conflicts, without discrimination and irrespective of religion, creed or political affiliation. To develop this work from (name of mission), we are recruiting a: Secretary.

Main Purpose
Perform secretarial administrative activities according to the instructions of the supervisor and MSF rules and protocols to ensure efficient administrative support to MSF office staff.
Accountabilities

Write and/or check official letters, reports and other documents related to the Mission
Arrange and confirm appointments, keep a diary of absences, meetings and holidays up to date.
Maintain a call register (incoming and outgoing) informing the individuals about the calls received during his/her absence.
Take and prepare minutes of meetings.
Manage all incoming /outgoing mail/packages/faxes, ensuring a proper registration and delivery to internal or external recipients.
Monitor the person in charge of the mail and check the receipts, as well as the courier company and perform billing for services rendered.
Manage office stationary supply and place orders on time to avoid running out of stock.
Supervise the printing of copies and binding of documents.
If the absence of a receptionist, welcome guests and visitors, ensuring that the reception area is in good, clean condition
Inform supervisors in the case of any incident / problem.
Help to organize internal and external events (meetings, presentations, etc) in sending invitations, ordering the catering, arranging accommodation, etc.
Reception of goods delivered to the office
Welcoming people, including guiding them through the office or showing them to the right department
Provide admin support during recruitment
Support in Visa and work permit processes
Support Admin transit in various tasks, including preparation of documents, MSF ID, and any other tasks related to movement
Support the Personnel Administration Manager (PAM) in managing facilities, including overseeing cleaners, requesting supplies, etc.
Stationary Management, order new stationary in due time and manage consumption
Support ad hoc for all departments
Update contact list regularly
Other tasks given by the HR department
متطلبات الوظيفة:
Education
Secondary education and secretarial related studies
Experience
Desirable working experience of two years in similar jobs.
تفاصيل الوظيفة
المسمى الوظيفي: Secretary
آخر موعد للتقديم: 08.10.2024.
المكان: القدس
نوع الوظيفة: دوام كامل
المستوى المهني: مبتدىء
الراتب: 6600 ILS
الدرجة العلمية: الثانوية العامة
الخبرة: سنة
التصنيف: الإدارة والأعمال
آلية التقديم:
Interested Applicants should submit their application via the link, deadline for application Tuesday October 8th 2024
Apply Online