مطلوب مساعد تنفيذي (مساعد شخصي)

الوصف الوظيفي:
Classified Grade: G6
Unit: Operations
Duty Station: Jerusalem
Closing date:  28 January 2026
Initial Contract duration: until 31 December 2026 with possibility of extension. 
Contract type: LICA 

2. Job profile summary
The incumbent is responsible for the effective and efficient functioning of the office of the head of the
WHO country office with full confidentiality in all aspects of work assignments, maintenance of
protocol procedures, management of information flow and efficient follow-up on deadlines and
commitments made.

3. Key duties and responsibilities
The incumbent will perform all or part of the following, and other related responsibilities as required
by the needs of the office.
● Work under the direct supervision of the head of the WHO country office
● Ensure effective and efficient functioning of the office of the head of the WHO country
office, exercising discretion and confidentiality for sensitive matters.
● Manage the supervisor’s calendar, coordinating appointments and meetings, ensuring the
exercise of due protocol with high-ranking officials.
● Make arrangements for the supervisor’s travel and itinerary, preparing background
materials, documentation, agendas, and briefing files.
● Manage the information flow of the office, reviewing, prioritizing, and routing all incoming
correspondence, ensuring timely follow up action and responses.
● Proofread and quality assure the standard of outgoing correspondence for action/signature
by the head of the WHO country office.
● Maintain up-to-date databases on official contacts for the head of the WHO office including
contact information of Government Officials, members of the Diplomatic Corps,
development partners, national institutions, United Nations system partners,
intergovernmental organizations, nongovernmental organizations, donors, and other
multilateral agencies.
● Prepare presentations, correspondence, reports and other official documents.
● Coordinate the secretarial and related administrative support services of the office,
distributing special assignments, briefing and guiding new employees on administrative
office procedures and WHO standards in official communication.
● Brief prospective candidates or new appointees on benefits and conditions of employment.
متطلبات الوظيفة:
Educational qualifications
Essential: Certificate of completion of secondary or high school.
Desirable: Training in office administration.

Work experience
Essential
Minimum of eight years of work experience relevant to the position (in general office or administrative
work experience) including supervisory responsibilities.
Desirable
Administrative experience working in an international organization or setting, requiring frequent
interaction with high level government, executive and other officials.

Language requirements
Expert knowledge in English Language

Information technology and other skills
Proficiency in computers and office software packages, handling of web-based management systems, enterprise resource planning (ERP) systems and Cloud Management Enterprise System such as Workday.

Functional knowledge and skills
●Organizational procedures and standards in executive-office administration and
communications.
● Implementation of office protocol arrangements in accordance with established standards.
● Ability to plan, organize and coordinate meetings, schedules and itineraries.
● Ability to research, analyse and organize information for the preparation of reports and
briefings.
● Ability to prepare working translations.
● Excellent communication skills including the ability to write/originate routine and
non-routine correspondence and reports.
● Ability to evaluate and determine priorities and make recommendations for the supervisor’s
information flow and calendar.
● Ability to maintain effective client relationships and proactivity in servicing clients.

Competencies
Core Competencies
mandatory
1) Teamwork
2) Respecting and promoting individual and cultural differences
3) Communication
تفاصيل الوظيفة:
المسمى الوظيفي: Executive Associate (Personal Assistant)
آخر موعد للتقديم: 28.01.2026.
المكان: القدس
طبيعة العمل: مكتبي أو ميداني (مقر العمل)
نوع الوظيفة: دوام كامل
المستوى المهني: مستوى مساعد
الدرجة العلمية: الثانوية العامة
الخبرة: 8 سنوات
التصنيف: الإدارة والأعمال
آلية التقديم:
Interested applicants must submit an introduction letter, a resume and copy of education certificates, in English, no later than 28 January 2026 to emacopsehr@who.int indicating in the subject line:  Executive Associate (Personal Assistant) _ Your name.

Relevant applications will be considered, and only shortlisted candidates will be contacted.