مطلوب مسؤول الإدارة واللوجستيات

الوصف الوظيفي:
EcoPalestine is a locally registered NGO. EcoPalestine programs and activities focus on solving water, wastewater, energy, agricultural, solid waste, and other environmental problems in the West Bank and Gaza Strip by enhancing national and international cooperation and promoting environmental awareness through engaging all sectors of Palestinian society; decision-makers,  youth, and women to cooperate to protect our natural resources.

Job Description
Admin & Logistics Officer 

Job Purpose: The Admin & Logistics Officer is vested with implementing operational duties and responsibilities associated with the effective operations of EcoPalestine. 

Reporting to: Finance & Operations Manager (FOM)

Workstation: Ramallah, Palestine  

ROLE SUMMARY AND KEY RESPONSIBILITIES:

The role of the Admin & Logistics Officer involves ensuring seamless operational processes through comprehensive logistical and administrative support and supervision. This individual will be responsible for planning, managing, and coordinating logistics and admin to guarantee the successful execution of projects and programs.

MAIN TASKS AND ACTIVITIES:

Support the Team in the preparation and planning of logistics and operations needed for national, regional and international activities and events, including but not limited to supplies, training materials, training venues, catering services, transportation, insurance and accommodation.
Collaborate with the team members to develop plans for transporting participants from one location to another.
Ensure that the preparations processes are aligned with project requirements, internal financial & operational policies as well as donor’s regulations.
Collaborate with the program team in safekeeping the hard copies and soft copies of the participants information, documents and lists, including attendance sheets and all other relevant material.
Manage and oversee two petty cash funds – one for logistics and one for administration ensuring proper documentation, disbursement, and reconciliation.
Conduct regular petty cash counts (weekly or bi-weekly, depending on policy) and signed by both custodian and supervisor.
Immediately flag discrepancies to the FOM.
Ensure all office supplies are procured and delivered to the EcoPalestine; such as stationary, cleaning supplies, refreshments, and other supplies.
Be the focal Point of communication the Internet and IT Maintenance suppliers and other office contracts, and maintenance.
Prepare logistics and admin petty cash replenishment requests in a timely manner to ensure sufficient cash is available for operational and logistics needs.
Ensures that the logistics and operation invoices/payment requests are received, properly certified and approved following the department manager’s approval and that payment packages include all needed supporting documents to process the payment(s).
Provide logistics and operational support to team members for field visits and activities.
Attending all national and regional training and meetings as needed.
Assist in preparing payments, scanning, and filing all supporting documents to ensure proper recording and compliance.
Provide support during the end-of-year audit and any donor audits, including preparing documents, scanning and responding to auditor queries.
Performs other duties and responsibilities delegated by Finance & Operations Manager.
متطلبات الوظيفة:
QUALIFICATIONS AND SKILLS REQUIRED

Bachelor’s degree in finance, Accounting, Logistics, Business Administration, Management, or any related field.
Maximum 3 years’ experience in logistics operation and processes.
Excellent English language skills (written and spoken).
Excellent communication and negotiation skills and presentation in Arabic and English.
Excellent computer skills, MS office, MS Project, Excel functions, PowerPoint and accounting software.
Be highly committed, able to work under pressure, adapt to new situations and meet deadlines.
ability to travel regularly (locally and internationally) to support logistics and operational needs.
International NGO experience is favorable.
تفاصيل الوظيفة:
المسمى الوظيفي: Admin & Logistics Officer 
آخر موعد للتقديم: 12.10.2025.
المكان: رام الله والبيرة
طبيعة العمل: مكتبي أو ميداني (مقر العمل)
نوع الوظيفة: دوام كامل
المستوى المهني: متوسط الخبرة
الدرجة العلمية: البكالوريوس
الخبرة: 3 سنوات
التصنيف: المحاسبة والعلوم المالية الإدارة والأعمال النقل والخدمات اللوجستية
آلية التقديم:
Submit you CV and cover letter to: Muna@ecopalestine.org
Deadline for receiving application is October 12, 2025.