مطلوب مدير الخدمات اللوجستية

الوصف الوظيفي:
MdM is a medical humanitarian NGO. Since 1980, MdM has worked independently around the world to guarantee universal and sustainable access to healthcare.
In Palestine, the objectives of the programs are to limit the medical impact of the restrictions in accessing medical care on the Palestinian population, to improve mental health and psychosocial care and to bear witness to the violations of the right to health.
Position: Logistics Manager Coordination
Country: Palestine
Location: Birzeit
Line Manager: Logistics Coordinator
Line Manager of: Driver
Contract Type: Fixed-Term Contract (6 months renewable)

MAIN OBJECTIVE:
Under the supervision of the Logistics Coordinator, the Logistics Manager – Coordination supports the Logistics Coordinator in the operational monitoring, analysis and follow-up of logistics activities across the mission, while ensuring the day-to-day implementation and follow-up of logistics activities for Bir Zeit Coordination office and provides remote support to the Amman Coordination office.

The position supports the Logistics Coordinator in mission-wide logistics monitoring and follow-up, including logistics reporting, procurement planning, compliance monitoring and the implementation of logistics priorities. The Logistics Manager also provides technical and operational support to field logistics teams under the guidance of the Logistics Coordinator.

SPECIFIC OBJECTIVES
Manage procurement and logistics activities at Coordination level in Bir Zeit and provide remote logistics support to the Amman office.
Support the Logistics Coordinator in mission-wide logistics monitoring, reporting and operational follow-up.
Support field logistics teams in procurement planning, procurement activity retro-planning and the implementation of logistics processes and tools.
Ensure proper procurement documentation and archiving at Coordination level and support the Logistics Coordinator in monitoring procurement file quality across the mission.
Support the monitoring and follow-up of assets, stock, fleet and general services across the mission.
Contribute to the consistent application of MdM logistics procedures and tools across the mission.
TASKS AND RESPONSIBILITIES
Main responsibilities and activities of the Logistics Manager can change according to the organization of the work and to the composition of the team.
Procurement Management, Planning and Follow-Up
Manage and follow up procurement activities for Coordination in Bir Zeit, in compliance with MdM procedures.
Prepare and follow up procurement files, including Mission Requests, quotations, evaluation grids, purchase orders and contracts.
Ensure procurement files are complete, updated in the relevant monitoring tools and properly archived on SharePoint.
Provide remote support to the Amman office for procurement processes and documentation.
Support field logistics teams in preparing, implementing and updating Procurement Plans and procurement activity retro-planning, under the guidance of the Logistics Coordinator.
Support the Logistics Coordinator in consolidating and monitoring Procurement Plans at mission level.
Monitor procurement priorities, lead times and bottlenecks and support their follow-up.
Support complex procurement processes, tenders and framework agreements when requested by the Logistics Coordinator.

Mission Logistics Monitoring and Reporting
Prepare and maintain the monthly logistics reports and monitoring tools for Bir Zeit and Amman.
Support the Logistics Coordinator in reviewing and consolidating monthly logistics reports and monitoring tools from all bases, identifying gaps, inconsistencies and required follow-up actions.
Monitor logistics KPIs and highlight key issues requiring attention or follow-up.
Follow up agreed logistics action points and report progress to the Logistics Coordinator.

Assets, Stock, Fleet and General Services Management
Review mission-level asset, stock and fleet monitoring tools and identify discrepancies or follow-up needs.
Follow up identified discrepancies with the concerned logistics teams, under the guidance of the Logistics Coordinator.
Ensure Coordination in Bir Zeit assets, fleet, premises and general services are properly managed, documented and reflected in the relevant monitoring tools.
Provide remote support to the Amman Coordination office on asset, fleet and general services follow-up when required.

Support to Field Logistics Teams
Provide technical and operational support to field logistics teams on logistics and procurement matters, under the guidance of the Logistics Coordinator.
Support the implementation of logistics priorities and actions agreed with the Logistics Coordinator.
Assist teams in the use of logistics tools, templates and procedures.
At the request of the Logistics Coordinator, deliver practical trainings and refresher sessions to logistics teams on logistics and procurement processes, tools and procedures.

Procurement Documentation and Compliance Follow-Up
Ensure Bir Zeit Coordination office procurement files are complete and properly archived on SharePoint.
Support the Logistics Coordinator in reviewing the completeness and proper archiving of procurement files maintained by field logistics teams.
Support the consistent application of MdM procurement procedures and documentation requirements.
Identify documentation or procedural gaps and follow up agreed corrective actions with the concerned teams.
Flag recurring or significant compliance issues to the Logistics Coordinator.
Support procurement file reviews and audit preparation when requested by the Logistics Coordinator.

Cross-Department Coordination
Coordinate with Programme, Finance, HR and other departments on operational logistics and procurement matters within the scope of the position.
Support logistics budget follow-up and planned expenditures when required.
Contribute to logistics inputs for PCM, BVA, proposals and donor reporting when requested.

Information Technology
Coordinate IT-related logistics needs and liaise with the relevant IT focal point or service when required.
Ensure appropriate tracking of IT equipment as part of asset management.
Provide logistical support related to IT equipment when necessary

Team Management
Directly supervise the Coordination Driver and ensure effective organization of daily tasks and movements.
Set priorities and work schedules and follow up the timely completion of assigned tasks.
Provide regular guidance and feedback and address performance or operational issues when required.
Conduct the Driver’s performance appraisal in accordance with MdM procedures.
Ensure compliance with MdM rules, safety requirements and applicable logistics procedures.

This job description can be modified at any time according to changes in MdM activities or in the context with prior notice and agreement between the two parties.
متطلبات الوظيفة:
Education:

Bachelor’s degree in Logistics, Management, Finance or any other relevant specialty
Experience:

A minimum of 3 years of experience in logistics (preferably in NGOs)
Languages:

Strong communication skills in English and Arabic (both written and spoken).
Computer Skills:

Proficiency in Microsoft Office
Soft Skills:

Negotiation skills
Ability to work in team
Managerial skills
Proactive and able to work independently
Valid Driving Licence (yellow plate desirable)
تفاصيل الوظيفة:
المسمى الوظيفي: مدير الخدمات اللوجستية - Logistics Manager Coordination
آخر موعد للتقديم: 31.10.2026.
المكان: بيرزيت
طبيعة العمل: مكتبي أو ميداني (مقر العمل)
نوع الوظيفة: دوام كامل
المستوى المهني: إداري/ إشرافي
الدرجة العلمية: البكالوريوس
الخبرة: 3 سنوات
التصنيف: العمليات والدعم اللوجستي
آلية التقديم:
Qualified applicants are invited to send their resume or CV and a one-page cover letter in English in PDF Formate and submit it here: https://hr.accessline.ps/public/32/applicants

Please note that applications will be reviewed on a rolling basis, and the vacancy may be closed earlier if a suitable candidate is identified

Incomplete applications or Unfilled Forms will not be considered. Only short-listed candidates will be contacted.