مطلوب مساعد إداري ومالي

الوصف الوظيفي:
Small Enterprise Center

BACKGROUND
The Small Enterprise Center (SEC) Association is a Palestinian non-profit organization that started in 2002 as a project within the framework of GIZ Private Sector Development Project. In 2008, and officially registered as an independent non-profit organization governed by the Palestinian Law of Charitable Associations and Community Organizations No.1 for the year 2000. SEC began with an office in Ramallah and has grown to be a leading national organization serving Palestinian Micro, Small and Medium Enterprises (MSME) and social enterprises (including cooperatives).

Description
Logistics & Admin Duties:
Assist in logistics related to organizing meetings and conferences
Receive calls and welcome guest.
Maintaining the condition of the office and arranging for necessary repairs
Lead the procurement process with the staff in all phases.
Maintain procurement files - Preparing Annual Vendor Lists.
Responsible for buying materials, parts, supplies and equipment’s in a timely and cost-effective way.
Develop service contracts for suppliers and consultants.
Develop and review purchase requests and ensure authorization as necessary to facilitate the timely purchase.
Assist in reviewing and processing the petty cash payments and ensure all the supporting documents are Attached.
Contact suppliers and distribute their checks.
Coordinates the use of the project vehicle to ensure that all trips are covered and executed in an efficient manner.
Makes hotel and travel arrangements for staff and consultants
Prepare letters, correspondence and other forms
Assist in the recruitment process; including scheduling interviews and creating related correspondence
Archive, maintains, and updates files, databases, records, and/or other soft and hard documentation.
Responsible for E-mail server and local server
Assist the supervisor in any other issues as assigned.
Finance responsibilities

Obtain supporting documentation related to the operations of the different projects or of the program;
Assist in preparing and processing financial transactions such as payments requests, receipt vouchers, checks, and other formal letters.
Inform the Finance Specialist of all the correspondence and non-routine financial issue.
Support budgeting and bookkeeping procedures.
Support partners in the financial management and follow-up of projects;
Note: All funds for a specific project need to comply with all donors’ requirements; this may include specific procurement rules and reporting of expenses.

HR Responsibilities:
Monitor and supervise staff daily attendance, monthly time sheets, annual leaves and sick leaves.
Compile and update employees’ records (Hard and soft copies).
Update and maintain internal staff contact lists
Assist in termination process.
supervise Office assistant duties and daily work.
متطلبات الوظيفة:
Qualifications and Required Skills

Bachelor degree in Accounting, Finance, business administration, or other related field.
At least two years of experience in Finance and Administration preferably in NGOs
Proficient knowledge in computer programs (Microsoft Office and computer software) Bisan Knowledge will be a plus.
Excellent English Language writing and speaking skills
Self-motivated, quick learner and able to take initiative
Ability to work in a team and under pressure
Valid driving license
Strong communication and interpersonal skills
Good organizational skills.
تفاصيل الوظيفة:
المسمى الوظيفي: Admin & Finance Assistant
آخر موعد للتقديم: 27.03.2025.
المكان: رام الله والبيرة
نوع الوظيفة: دوام كامل
المستوى المهني: متوسط الخبرة
الدرجة العلمية: البكالوريوس
الخبرة: سنتين
التصنيف: الإدارة والأعمال
آلية التقديم:
If interested in this position, please apply via sending your cover letter and CV to the following email address:
info@sec-pal.org , so as to be received by Thursday 27th March 2025.