مطلوب مساعد موارد بشرية

الوصف الوظيفي:
Duty Station: Ramallah - Coordination Office

Starting Date: As soon as possible

This is a full-time position and working hours are from Sunday to Thursday, 08:00 – 16:00.
PREMIERE-URGENCE INTERNATIONAL (PUI) is an international, apolitical, non-religious, and non-profit French organization intervening in 23 countries worldwide. PUI aims to provide a global response to the fundamental needs to people affected by humanitarian crises, from the emergency to the restoration of their autonomy and dignity. Première-Urgence and Aide Médicale Internationale merged in 2011 to offer a better range of lifesaving care and life-changing assistance to communities affected by extreme adversity.

PUI's humanitarian and development aid strategy in oPt focuses on providing support to populations affected by the coercive environment and subsequent IHL/HR violations in both the West Bank (WB) and the Gaza Strip (GS). PUI's programming incorporates interventions in several sectors, aiming at the prevention of livelihoods' loss and displacement as a consequence of protection threats, lack of services (health, education, WASH), and lack of access to agricultural lands or job opportunities.

1. Overall Objective:
Under the direct supervision of the Deputy Human Resources Coordinator and functional supervision of the Human Resources Coordinator, the Human Resources Assistant provides administrative and operational support for the daily management of national staff human resources across the mission. The position supports recruitment administration, contracting, payroll inputs, time management, personnel files, staff benefits and HR reporting, ensuring accurate and timely processing in accordance with PUI procedures and applicable requirements. The position performs preparation, data entry, documentation, first-level checks and follow-up activities and escalates matters requiring interpretation, validation or decision-making to the Deputy Human Resources Coordinator or Human Resources Coordinator.

2. Responsibilities and scope of Duties:

2.1 Personnel Administration and Contract Management

Prepare employment contracts, amendments, and annexes for national staff and ensure signature by all parties before the start date.
Support the update of organisational charts based on validated staffing changes.
Track contracts start and end dates and alert the Deputy Human Resources Coordinator at least 45 days before expiry so that renewal decisions are taken on time.
Maintain personnel files in both physical and digital format according to an approved file checklist, at a standard ready for donor and audit review.
Follow up probation periods and ensure evaluations are completed, signed, and filed before confirmation of the position.
Prepare employment certificates, salary certificates, and administrative letters requested by staff.
Prepare contracts for daily workers, interns, and service providers in addition to national staff contracts, and ensure that each contract is signed before the start date.
Follow up resignations, end of contract procedures, and terminations, and ensure that notice periods, handover, and clearance steps are respected and documented.
2.2 Payroll, Taxation and Social Contributions

Collect, consolidate, and verify monthly payroll inputs and submit them to the Deputy Human Resources Coordinator within the payroll calendar.
Prepare monthly Homere inputs covering new recruitments, exits, contract amendments, and salary changes before payroll closure.
Support the preparation of the monthly income tax declaration and social security or provident fund contributions in line with national legislation.
Create and update employee records in Homere covering personal data, contract data, salary, and cost allocation, and keep them consistent with the signed contract and the personnel file.
Record all absences in Homere, including annual, sick, unpaid, maternity, and compensatory leave, on the basis of validated leave requests and before payroll closure.
Monitor contract end dates in Homere and reconcile them monthly with the contract follow up table.
Enter payroll variable elements in Homere, including overtime, private use of mobile and fuel, termination benefits provision, insurance, and salary advances.
Assist in processing staff requests for salary advances: verify eligibility against the internal rules of procedure, prepare the request for validation by the Human Resources Coordinator, record the advance in Homere, and follow up recovery on the payroll until full settlement.
Support the processing of staff loans by collecting the request and supporting documents, preparing the file for review by the Human Resources Coordinator and the Finance Coordinator and for approval by the Country Director, and monitoring the repayment schedule against payroll deductions. Approval authority is not delegated to this position.
Print, collect signature for, and archive monthly pay slips, and confirm that every active staff member has received the pay slip.
Support the monthly Homere closure and the sending of backups under the supervision of the Deputy Human Resources Coordinator.
Prepare payroll bank transfer letters, the monthly tax sheet for national and expatriate incomes, and the monthly insurance payment.
Coordination Office only: calculate and process expatriate per diem on the basis of PUI rates and actual presence days, submit the calculation for validation by the Deputy Human Resources Coordinator, and transmit it to Finance for payment.
2.3 Time Management, Attendance and Cost Allocation

Distribute, collect, and assist in verifying monthly timesheets for all national staff and ensure signature by the employee and the line manager.
Flag allocation mismatches to the Deputy Human Resources Coordinator before submission and follow up until corrected.
Maintain the leave database covering annual, sick, unpaid, maternity, and compensatory leave, and reconcile balances on a monthly basis.
Monitor absence records and ensure that supporting documents, including medical reports, are collected and filed.
Import validated timesheets into the payroll system and archive the signed originals in a format ready for donor and audit review.
2.4 Recruitment and Onboarding Support

Publish vacancy announcements through the approved internal and external channels after the recruitment request is approved.
Receive and log applications, prepare longlists, and organise written tests and interview panels.
Prepare and archive complete recruitment files, including scoring grids, interview minutes, and reference checks, in a format ready for donor and audit review.
Deliver the human resources induction for new staff, covering the contract, internal rules of procedure, Code of Conduct, PSEA and safeguarding, and the alert mechanism, and file the signed acknowledgements.
Assist in manage the exit process, including the clearance form, asset return, certificate of employment, and scheduling of the exit interview.
Support managers in preparing the recruitment request and check the completeness of the recruitment request and JD before transmission for validation.
Conduct reference checks for shortlisted candidates and record the outcome in the recruitment file.
Collect and verify the documents required to open the personnel file, including identity documents, certificates, bank details, and dependent information.
Request from Logistics and IT the arrangements required for new staff, including email account, laptop, workstation, badge, and telephone, and confirm readiness before the start date.
2.5 Insurance, Benefits and Staff Welfare

Administer medical insurance enrolment based on validated information.
Maintain the list of beneficiaries for insurance and pension schemes and reconcile it monthly against the active staff list.
Respond to staff questions on entitlements and human resources procedures and escalate complex or sensitive cases to the Human Resources Coordinator.
2.6 Performance Appraisal and Training Support

Launch the annual appraisal campaign, send reminders to managers and staff, and monitor completion against the deadline.
Collect, verify, and archive signed appraisal forms in soft and hard copy and record the outcomes in the staff database.
Collect training needs from managers and field coordinators and consolidate them for the Deputy Human Resources Coordinator.
Contribute to the annual training plan and update it with completed, postponed, and cancelled sessions and the associated costs.
Organise internal training sessions, including logistics, attendance sheets, and evaluation forms, and archive the documentation.
Contribute to the annual training report.
2.7 Employee Relations, Discipline and Staff Care

Respond to routine HR administrative queries based on approved procedures and escalate matters requiring interpretation.
Prepare administrative documentation related to disciplinary procedures upon instruction and following validation by the authorised HR.
Prepare and disseminate human resources communications, notes, and memos to staff.
Request travel and accommodation arrangements from Logistics for staff missions, trainings, and visits.
2.8 Reporting, Archiving and Audit Readiness

Assist in preparing monthly human resources reporting inputs covering headcount, staff movements, and turnover.
Assist in preparing and organise human resources documentation for internal, donor, and external audits.
Maintain the human resources archiving system in line with PUI retention requirements and ensure that documents remain complete and traceable.
Contribute to human resources reports requested by headquarters and by donors, including headcount, allocation, and turnover data.
2.9 Coordination and Cross Base Support

Support the Deputy Human Resources Coordinator and the Human Resources Coordinator in the preparation of meetings, staff communications, and the follow up of action points.
Participate in human resources team meetings and follow up the action points assigned to the position.
Support the induction of new human resources team members and the handover of files between human resources staff.
2.10 Compliance, Confidentiality and Conduct

Maintain strict confidentiality of all human resources data, salary information, and personal records.
Ensure that all new staff sign the Code of Conduct, the human resources policy, and the safeguarding commitments on or before the first working day.
Apply and promote the PUI Code of Conduct, PSEA and safeguarding policies, anti-fraud policy, and alert mechanism, and report any breach through the established channels.
Carry out any other duty requested by the line manager within the scope and level of the position.
متطلبات الوظيفة:
3. Required Profile.

3.1 Education
Bachelor’s degree in human resources management, Business Administration, Accounting, or a closely related field. Required.
Professional certification or specialised training in human resources management, payroll administration, or labour law. Considered an asset.
Documented training or working knowledge of Palestinian Labor Law No. 7 of 2000. Considered an asset.
3.2 Professional Experience

Minimum 1 to 2 years of professional experience in human resources or administration, preferably within an international non-governmental organisation. Required.
Proven experience in payroll preparation, personnel file management, and contract administration. Required.
Practical experience with a human resources information system or payroll software. Experience with Homere is a strong asset.
Experience working in a multi base or field-based operation and supporting several locations at the same time. Considered an asset.
3.3 Knowledge and Skills

Solid working knowledge of Palestinian Labor Law and of local taxation and social contribution requirements.
Strong numerical accuracy and attention to detail, and for payroll.
Ability to organise a high volume of documentation and to meet fixed monthly deadlines.
Clear written and verbal communication with staff at all levels.
3.4 Languages

Arabic: fluent, written and spoken. Required.
English: good professional level, written and spoken. Required.
3.5 Information Technology

Advanced command of Microsoft Excel, including lookup. Required.
Good command of Microsoft Word and Outlook.
Familiarity with human resources or payroll databases. Considered an asset.
4. Required Personal Characteristics.

Discretion and a proven ability to handle confidential information.
Rigour, reliability, and a structured approach to routine and recurring tasks.
Capacity to work under high pressure and to maintain quality during peak periods such as payroll closure and audits.
Diplomacy, patience, and a service-oriented attitude towards staff.
Commitment to humanitarian principles and to PUI values of neutrality, impartiality, and independence.
تفاصيل الوظيفة:
المسمى الوظيفي: HR Assistant
آخر موعد للتقديم: 06.09.2026.
المكان: رام الله والبيرة
طبيعة العمل: مكتبي أو ميداني (مقر العمل)
نوع الوظيفة: دوام كامل
المستوى المهني: مستوى مساعد
الدرجة العلمية: البكالوريوس
الخبرة: سنة
التصنيف: المحاسبة، الإقتصاد والعلوم المالية الإدارة والأعمال الموارد البشرية
آلية التقديم:
PUI provides a work environment that reflects the values of integrity, diversity and gender equality. Therefore, we strongly encourage applications from women and underrepresented cultural or social groups, particularly people with disabilities and people from communities highly affected by occupation-related violence (including settler violence).

All PUI workers adhere to the values and principles outlined in the PUI Code of Conduct and policies, including the Protection from Exploitation and Abuse Policy and the Child Protection Policy.”

If you believe you are the candidate we are looking for, you could apply using the two mandatory steps:

1. Please fill in the form in the link below

HR Assistant - Application Form

2. In addition, please submit a cover letter and a detailed resume before Sunday, Sep 06, 2026 by sending an e-mail to hr@premiere-urgence-pal.org. Please indicate the Position Title "HR Assistant" in the E-mail subject line.

Incomplete applications or Unfilled Forms will not be considered. Only short-listed candidates will be contacted. Selected candidates will be subject to background screening as part of the recruitment process.